Job Description
Office Administrator
Overview

We are seeking a proactive, organised, and enthusiastic Office Administrator to join our client's busy Operations Team. This is a key role at the heart of the business, ensuring the office runs efficiently while providing essential administrative support across a range of operational activities.
Benefits

• Full time- Monday to Friday (8am-4.30pm)
• Salary up to £28K
• Free Parking
• 30 days holiday (inc BH)

Responsibilities

• Monitor and respond to shared inboxes, including general enquiries, timesheets and customer care messages.
• Monitor WhatsApp and telephone communications, redirecting messages
• Process, print, record and manage weekly timesheets and associated paperwork.
• Maintain accurate logs for timesheets, completed jobs, deductions, overcharges, returns and missing documentation.
• Check job paperwork, completed records and missing paperwork reports, escalating issues to the relevant managers.
• Support the Office Manager with health and safety administration, including training records, RAMS and related documentation.
• Maintain vehicle administration records and support general office filing and document control.
• Produce and update weekly reports relating to labour, hours over, deductions, losses, bonus runs and other operational data.
• Use internal systems and Excel spreadsheets to record, track and update business information accurately.
• Prepare reports and information for management review, including supporting documents and printed packs where needed.

Qualifications

• • Strong administration and organisational skills.
  • Excellent attention to detail and accuracy when entering or checking information.
  • Good working knowledge of Microsoft Outlook, Excel, Word and shared file systems.
  • Confident handling emails, phone calls and internal messages in a professional manner.
  • Ability to prioritise workload and manage recurring daily and weekly deadlines
  • Comfortable working with spreadsheets, logs and internal reporting processes

If you LOVE working in Administration and want to be part of a dynamic and energetic team then this is an ideal role for you...

We look forward to receiving your application!

We do our best to make our adverts as specific as possible so that you do not waste your time applying for roles which are not a match. If you meet the criteria for the role we will be in contact with you. If you do not, we will email you to advise you of this. If we feel there may be other roles available for you, we will add your details to our database.

Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.

Charterhouse Recruitment (Yorkshire) Ltd is acting in the capacity of an Employment Agency for permanent appointments and an Employment Business for temporary assignments.

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http://www.charterhouserecruitment.co.uk/privacy-notice/

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