Junior Executive (Back Office)

  • Based on Experience
  • Dubai, United Arab Emirates
  • Permanent, Full time
  • Non-disclosed
  • 18 Oct 17 2017-10-18

The Junior Executive is responsible for assisting the appointed Middle Office in-charge and the SEO in all operational matters in back office aspects of the Company’s operations.


Primary Responsibilities:

  • Daily reconciliation of positions and trading P&L
  • Liaise with Prime Brokers and other counterparts to ensure all trade discrepancies and settlement issues are resolved
  • Monitor utilization of credit limits, FX exposure and hedging activities and funding requirements
  • Assist in enhancing operational procedures and internal controls
  • Ensure trade confirmations are provided for each trade conducted
  • Shall be the point of contact for all back office related matters viz. trade confirmations, settlements, mismatch in trades, errors and omissions
  • Write, maintain, amend and obtain Board approval for the back office SOPs process and procedures up to date at all times

Operations Functions:

·         Providing strong support for the Front Office to monitor trades booking for trades which include: FX, Interest Rate Derivatives, Equities, Bonds and Commodity trades

·         Ensure compliance with the regulatory requirements as communicated by the compliance dept. are captured in the trade confirmations at all times

·         Identify, investigate and report any trade and settlement discrepancies to the respective depts. viz. trader, middle office, compliance, finance or senior management

·         Working closely with Operations team for the smooth trade lifecycle management

·         Driving key initiatives for automation and business requirements

·         Provide administrative and clerical support, such as data input and document filing

·         Compile and store confirmation and settlement instructions viz. emails, fax copies, letters and others for future reference

·         Handle multiple tasks and client enquiries.

Trade Support Responsibilities:

·         Control of executed trades.

·         Reconciliation of executed orders with trade advices.

·         Pre-matching of trade details with counterparties.

·         Communication of executed and pre-matched trades to Custodians.

·         Ensuring trading system accurately reflects portfolio positions as advised by Custodians

·         Provision of performance reporting directly to middle office

·         Cash Reconciliation for funds managed by the investment managers

·         Monthly commission and retrocession reconciliations

·         Derivatives reconciliation for funds managed by the investment managers

·         Responsible for updating daily liquidity (sub/red cash flows) for funds managed, and providing daily FX coverage;

·         Responsible for resolution of queries received from Custodian 

·         Inform Head of Desk of any operational issues impacting agreed deadlines

·         Develop an understanding of all the technical functions and processes in the team

·         Build relationships with internal teams and external parties to ensure issues are resolved in a timely manner

·         Participate in cross training to get a solid grounding of team functions and to ensure team runs smoothly at all times (including holiday leave, study leave and sick leave).

·         In the absence of middle office to assume responsibilities and cover for the middle office functions

Client Reporting Responsibilities:

·         Co-ordination of information flow between relevant business areas to ensure reports allocated are completed accurately and in a timely manner.

·         Assisting with quality control of client and regulatory reporting, including a significant amount of checking work.

·         Ensuring that accurate reporting records and databases are maintained in accordance with the correct procedures.

·         Maintain strong working relationships with the business teams as appropriate and responding to queries in a timely manner.

·         Ensuring that that complaints, breaches and incidents are recorded and reported in a timely manner.