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Executive Assistant - SA (Arabic speaker)

Emirates Investment Authority Abu Dhabi, United Arab Emirates
Posted 3 months ago Permanent Competitive
Executive Assistant - SA (Arabic speaker)
The Executive Assistant is responsible for ensuring the efficient operation of the office by providing effective administrative support and professional secretarial services.

Responsibilities and duties
  • Arranging and coordinating appointments and travel,
  • Arranging a variety of meetings and special events on behalf of the team
  • Prioritizing correspondence addressed to the Executive Director / CIO, referring issues and inquiries to relevant personnel at EIA for information, response or follow-up, ensuring specific issues receive immediate attention
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the Executive Director/ CIO
  • Maintains orderly files and accurate records, retrieving information as required
  • Maintain the budget/accounts for the department ensuring accuracy
  • Writing and keeping custody of minutes of meeting and all follow ups on action items.
  • Producing documents, briefing papers, reports and presentations;
  • Organizing and attending meetings and ensuring the Executive Director/ CIO is well prepared for meetings
  • Carrying out specific projects and research;
  • Supporting the team and any projects or establishments that comes under the department
  • Perform other duties as assigned by Line Manager
  • Drafting external communications (English and Arabic)
  • Translating documents
  • Covering the CEO Office as required
  • Maintaining online records and systems as required

Requirements
  • High School Diploma essential; Bachelor's Degree preferred
  • A minimum of 7 years experience, reporting to a senior executive level position
  • Competent computer literacy and the ability to use word processing and spreadsheet software packages in the Microsoft environment
  • Fluent in English, fluency in Arabic an advantage
Job ID  947903CF21
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