Executive Assistant Executive Assistant …

in Abu Dhabi, Abu Z aby, United Arab Emirates
Permanent, Full time
Be the first to apply
in Abu Dhabi, Abu Z aby, United Arab Emirates
Permanent, Full time
Be the first to apply
As an Executive Assistant within a SFO, you will provide strategic support and executive office management services to the Chief Executive Officer. This will include a range of secretarial duties requiring confidentiality, a strong work ethic and common sense approach. You will act with delegated authority on projects and activities often with no, or little input from the CEO. Support requirements will vary from day to day dependant on the business covered and all applicants should have a solid PA background and skill set with a strong degree of flexibility given the demanding nature of this role.


  • Advanced, proactive diary management, facilitating swift set-up of internal and external meetings
  • Complex, high volume email management (where applicable)
  • Gate keeping both in person and over the phone
  • Meeting, conference calls, telepresence set up - internally and externally 
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics. Manage a multitude of frequent changes at short notice and prepare travel itineraries 
  • Management of expense processing when required
  • Become integral part of business, understand group priorities and expectation
  • General administration duties (filing, photocopying, faxing)

Essential skills/experience

  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities
  • Must be able to make well informed decisions when dealing with a multitude of emails, queries and requests 
  • Strong, executive communication style
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Can demonstrate pro-activity and ownership within a role
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Exhibits a positive, common sense, constructive attitude to help manage CEO’s time effectively
  • Is flexible, willing and open to change
  • Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Solution orientated