Sr. Administrative Assistant Sr. Administrative Assistant …

Ameriprise Financial, Inc.
in Salt Lake City, UT, United States
Permanent, Full time
Be the first to apply
Competitive
Ameriprise Financial, Inc.
in Salt Lake City, UT, United States
Permanent, Full time
Be the first to apply
Competitive
Sr. Administrative Assistant
Job Description

This Senior Administrative role will play a key role in providing senior level administrative support to the bank's CEO and multiple Vice Presidents.
Responsibilities include: schedule meetings/conferences, may read and respond to emails and requests on behalf of the leader(s), prepare presentations, internal and external communications, travel arrangements, expense reports and invoices, and coordinate department programs, off-sites, special events or conferences. Respond to ad hoc requests and provide project support, logistics for meetings, town halls, and off-sites. Extend independent judgment over prioritization of work, and on behalf of the leader.

Responsibilities

• Independently manage leader(s) calendar and meeting prioritization. Schedule meetings and/or conferences by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required
• Prepare expense reports, invoices, presentations, internal/external communication, travel arrangements, and other miscellaneous reports
• Coordinate/administer department programs (recognition, timekeeping, budgets, supply management, etc.), off-sites, and special events or conferences. Provide support on projects and special assignments
• Respond to ad hoc requests (filing, copying, etc.) and provide project/program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.)
• Provide new hire training and/or mentoring to administrative staff within department or business unit. May back-up other administrative assistants
• Support special projects or take on special assignments as capacity and skill set permit.

Required Qualifications

• 3+ years' experience in a similar role or capacity
• Associate (2-year) degree or equivalent work experience required
• Proficiency w/ computer programs (MSWord, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.)
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people
• Ability to anticipate needs and use independent judgment given limited availability of leader
• Ability to exercise discretion due to accessing and handling sensitive information

About Our Company

With the right company, life can Be Brilliant®. At Ameriprise Financial, we're not just in the business of helping clients with their financial goals - we also help our advisors and employees reach their true potential by embracing an inclusive and collaborative culture. We celebrate the unique qualities and reward the contributions of our talented, passionate employees. The Banking and Cash Solutions team mission is to make life more rewarding by helping others achieve their goals and dreams by providing compelling product solutions and a seamless client experience. If you're motivated and want to work for a strong, ethical company that cares about you and your community, take the next step with Ameriprise Banking and Cash Solutions and we can Be Brilliant® together.

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law.
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