Executive Assistant

Executive Assistant
Houston, TX

As a Barclays Executive Assistant, you'll provide full secretarial support in Investment Banking, schedule/coordinate meetings & events, help maintain busy appointment calendars, and arrange and coordinate travel schedules & reservations. Working with answering, screening, and routing telephone calls and responding to inquiries from internal & external clients and liaise with senior level individuals throughout the firm will be part of your role. Lastly, you must be available to work from 8:30 a.m. to 5:30 p.m. and aid on off-hours as needed.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Colleagues who perform 'onsite' roles will spend four or five days a week working onsite, depending on the requirements of their role and business area. Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

What will you be doing?

• Providing a high level of administrative support to investment banking teams (more than eight people)
• Scheduling and coordinating meetings/events, maintaining busy appointment calendars
• Answering, screening, and routing telephone calls; responding to inquiries from internal and external clients and liaising with senior level individuals throughout the Firm
• Creating, maintaining, and accessing files and preparing and tracking T&E expenses
• Leading and acting as back up for other assistants in the office including office coordinator
• Handling correspondence, including drafting replies and composing letters and memos
• Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, and the like
• Using independent judgment to achieve defined results, e.g., screening and routing telephone calls and managing heavy scheduling, with minimum guidance

What we're looking for:

• Two to four years of administrative experience in investment banking industry preferred.
• Experience working with senior level executives in a corporate setting
• Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint, and Outlook essential

Skills that will help you in the role:

• High energy level with a positive attitude
• Ability to work well under pressure in a fast-paced, demanding environment
• Flexible; adaptable; team player

Where will you be working?

You will be working in Downtown's lively Central Business District with office towers and the George R. Brown Convention Center. Everything is clustered around Discovery Green with its lake and lawns. There are also many dining options which include upscale steakhouses, casual BBQ joints and rooftop lounges.