Executive Assistant Executive Assistant …

Ryan Llc
in Dallas, TX, United States
Permanent, Full time
Last application, 17 Jun 20
Ryan Llc
in Dallas, TX, United States
Permanent, Full time
Last application, 17 Jun 20
Executive Assistant
Executive Assistant Dallas/en-US/RyanCareers/job/Dallas/Executive-Assistant_R0005507/applyThis role is responsible for calendaring and travel for the Chief Executive Officer. The successful candidate must be strong in Outlook (multi-tasking and working within a calendar that is dynamic and confidential), experienced in booking both domestic and international travel (independently and through a travel agency), and be available after normal business hours.

The Executive Assistant Level 3 (Executive Assistant) uses experience and professionalism to support senior executives with daily responsibilities. The positions primary focus is to provide outstanding administrative support, while representing the Firm in a professional and positive manner. Daily tasks will be demanding and varied and should be handled with the utmost confidentiality.

Successful Ryan team members embrace and live Ryans values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Duties and responsibilities, as they align to Ryans Key Results


  • Acts as an extension of the Executive dealing with colleagues and clients in the utmost professional manner
  • Maintains communications (email, written, phone, and fax) while Executive is traveling
  • Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable.


  • Handles all calendar appointments and scheduling. Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively utilizing the best use of the Executives time.
  • Organizes and prioritizes multiple tasks and completes them under strict time constraints
  • Answers telephone calls, takes accurate and concise messages
  • Manages daily correspondence and filing
  • Possesses strong grammatical and proofreading skill
  • Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved


  • Handles and safeguards confidential and sensitive company and personal information
  • Identifies and works to improve internal process and works to develop Firm policies as needed.
  • Reviews and edits client-related documentation
  • Maintains client and administrative filing procedures
  • Assists with other projects as needed
  • Performs other duties as assigned

Education and Experience:

High-school diploma or general equivalency diploma (GED) required with at least five years related executive administrative experience supporting C-suite level executives.

Computer Skills:

To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.

Certificates and Licenses:

Valid drivers license required and Notary Public preferred.

Supervisory Responsibilities:

This job has limited or no supervisory responsibilities.

Work Environment:

  • Standard indoor working environment.
  • Long periods of sitting while working at computer.
  • Occasional long periods of standing.
  • Position requires regular interaction with employees and vendors both in person and via e-mail and telephone.

Equal Opportunity Employer: disability/veteran

Posted TodayFull timeR0005507

Ryan offers outstanding opportunities to work in a dynamic, rapidly expanding tax services firm serving the worlds most respected Global 5000 companies. Our innovative work environment, accelerated growth path for high performers, competitive benefits package, and outstanding earning potential provide the most rewarding career experience available in the industry. Ryan employees are given the freedom to do their best work in the way they work best. With a clear understanding of expectations and accountabilities, our employees are given ownership of their time and flexibility to meet the demands of their professional and personal lives.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Ryan LLC (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status).

Equal Employment Opportunity/Affirmative Action/Accommodation

Ryan, LLC is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran or any other protected status under applicable law.

In addition, as a federal government contractor, the Firm maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans Readjustment Assistance Act of 1974 (as amended).

It is Ryan's policy to make reasonable accommodation for qualified individuals with disabilities. Please contact our People Group at 972.934.0022 or if you are interested in applying and need assistance to submit your application, or if you are interested in a position and believe you may require a reasonable commodation in order for you to perform its essential functions.

Click to view the entire EEO poster and supplement.

*Notice to Canada Candidates In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Ryan ULC will provide accommodation, accessible formats and communication supports for the interview upon request. Ryan welcomes and encourages applications from people with disabilities*.

Ryan recognizes and is committed to compliance with the new General Data Protection Regulation (GDPR) promulgated by the European Union (EU). Please access our Privacy Notice in relation to this at the following . Please access our Personal Data Protection Policy at the following .