Legal & Compliance - Administrative Assistant Legal & Compliance - Administrative Assistant …

Blackstone US
in New York, NY, United States
Permanent, Full time
Last application, 03 Sep 19
Competitive
Blackstone US
in New York, NY, United States
Permanent, Full time
Last application, 03 Sep 19
Competitive
Legal & Compliance - Administrative Assistant
Job Description:
Administrative Assistant - Legal & Compliance

Employer:
Blackstone

Firm Overview:
Blackstone is one of the world's leading investment firms. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our asset management businesses, with over $385 billion in assets under management, include investment vehicles focused on private equity, real estate, public debt and equity, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com . Follow Blackstone on Twitter @Blackstone .

Business Unit:
Chief Legal Office (Legal & Compliance)

Job Title:
Administrative Assistant

Job Description:
The Administrative Assistant role entails providing support to a team of legal professionals. The responsibilities include:
  • Managing calendar(s) including scheduling appointments, arranging conference calls, confirming meetings, coordinating with other assistants
  • Answering calls and acting as gatekeeper
  • Handling of printing/binding projects
  • Creating and proofreading various documents and memos
  • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering in visitor's system
  • Completing detailed expense and out of pocket reports including tracking receipts and project codes
  • Tracking and processing invoices; ensuring invoices go through outlined internal approval procedures
  • Assisting with coordination of group events, conferences and trainings
  • Entering and maintaining contacts in Outlook
  • Coordinating travel arrangements including flights, visas, cars, hotels, and other reservations
  • Providing back-up support for other senior professionals
  • Maintaining and organizing files
  • Working on various ad-hoc projects

Qualifications:
  • Thrives in a high pressure, fast paced environment
  • Highly organized with impeccable attention to detail
  • Strong communication skills
  • Team player - energetic, enthusiastic and personable
  • Experience working with legal professionals is a plus
  • Ability to multi-task and prioritize completing tasks and meeting deadlines
  • Perform duties with the highest level of confidentiality and integrity
  • Ability to exercise good judgement and take initiative
  • Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
  • Familiarity with Concur is preferred

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.
If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).

The Blackstone Group and its affiliates provide equal employment opportunity to all qualified employees and applicants for employment regardless of race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.

To submit your application please complete the form below. Fields marked with a red asterisk * are required in order to enter into a possible employment contract (although some can be answered " prefer not to say "). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.
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