Executive Assistant/HR Administrator

  • Competitive
  • New York, NY, USA New York NY US
  • Permanent, Full time
  • Cohen & Steers
  • 18 Apr 18 2018-04-18

Provide effective and efficient administrative assistance to the Human Resources team on all recruitment, benefits and general administrative functions. This position will be a busy but rewarding role where the successful candidate will be proactive and a self-starter. This an ideal opportunity for an experienced professional administrative assistant who may already be working in an HR environment who enjoys supporting a team with a heavy and varied administrative workload.

Major Responsibilities/Activities:

• Schedule and coordinate all candidate interviews and internal and external meetings
• Support on-line recruitment and execution of all postings, as requested
• Onboard and communicate new hire orientation for all incoming employees; review presentation annually
• Initiate and monitor background checks and escalate issues to appropriate party 
• Process and update all HRIS and other vendor system data related to: new hires, terminations, personnel updates, benefits enrollment, attendance in a timely matter
• Handle inquiries from employees including, but not limited to: benefits, policies, processes, systems, recruitment, scheduling, etc. 
• Investigate and troubleshoot HR system issues (i.e., ADP, Cornerstone, Replicon)
• Process all invoices and benefit bills for global offices
• Process childcare vouchers and commuter scheme elections for UK office
• Process tuition reimbursement, employment/mortgage verifications
• Process quarterly headcount reporting and ad-hoc requests
• Handle all audit inquires; seek guidance from Director of HR as needed
• Manage quarterly reporting: IT new hire report, Termination report, Disaster recovery report
• Assist in the preparation of PowerPoint presentations
• Assist Director of HR with various research projects and/or special projects
• File documents into appropriate employee files
• Process mail 
• Assist in supervising on-site events coordinated by the team
• Interface with candidates and hiring managers as necessary  
• Process purchases for employee life events  
• Participate in administrative staff meetings and attend other meetings and seminars
• Perform other duties as assigned

Minimum Requirements: 

• Bachelor’s Degree
• Prior knowledge of principles and practices of human resources
• Self-reliant, proactive, analytical, good problem solver, results and detailed oriented
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with all levels of employees 
• The ability to handle multiple tasks with precision and urgency
• High work ethic with passion for client service