Executive Assistant Executive Assistant …

Moody's
in New York, NY, United States
Permanent, Full time
Last application, 18 Jul 19
Competitive
Moody's
in New York, NY, United States
Permanent, Full time
Last application, 18 Jul 19
Competitive
Moody's
Executive Assistant
Objective : The purpose of the job is to provide administrative support to CEO Direct Reports.

CORE RESPONSIBILITIES
  • Provide high level support to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work.
  • Act as liaison for department to support groups within Moody's (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group's needs are understood and met.
  • Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
  • Responsible for confidential and time sensitive material.
  • May oversee aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., PeopleSoft HRMS). Also includes ad hoc reporting of personnel information to department managing directors as requested.
  • May oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage group's open positions and reserve fund.
  • Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.
  • Following Technology's guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.
  • Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
  • Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.


Qualifications
Required
  • 7+ years related experience working in a corporate environment
  • Bachelor's degree
  • To perform this job successfully, an individual must have advanced knowledge of Microsoft® Word, Excel, PowerPoint, Outlook, and internet navigation and research.
  • Advanced Knowledge of PeopleSoft
  • Excellent organization, follow-up and time management skills
  • Excellent interpersonal skills and phone manner
  • Excellent verbal, written and presentation skills - ability to convey thoughts clearly and succinctly and, when required, to present before a group. Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
  • Ability to multi-task and adapt to shifting priorities
  • Maturity - ability to handle highly confidential matters with discretion
  • Ability to interact comfortably and effectively with Senior Management
  • Excellent judgment and decision-making skills
  • Ability to work independently


Moody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion, national origin, citizen status, marital status, physical or mental disability, military or veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Moody's also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com.. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications.

For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance. For New York City positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the New York City Fair Chance Act. For all other applicants, qualified applicants with criminal histories will be considered for employment consistent with the requirements of applicable law.

Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody's Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.

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