Executive Administrative Assistant Executive Administrative Assistant …

Cantor Fitzgerald
in New York, NY, United States
Permanent, Full time
Last application, 24 Feb 20
Cantor Fitzgerald
in New York, NY, United States
Permanent, Full time
Last application, 24 Feb 20
Executive Administrative Assistant
Newmark Knight Frank (NKF ) is one of the world's leading commercial real estate advisory firms. We provide a fully integrated platform of services to prominent multinational corporations and institutional investors across the globe, as well as to occupiers, owners and developers of real estate on a local, regional and national level. Together with London-based partner Knight Frank and independently-owned offices, NKF's 14,100 professionals operate from more than 400 offices in established and emerging property markets on six continents.

Job Description
Newmark Knight Frank is seeking an Executive Administrative Assistant to support Vice Chairman. Applicant will manage business-related tasks for Senior Executive in the New York headquarter office. The ideal candidate is highly self-motivated, professional and capable of prioritizing tasks a daily work load in high-energy environment.


  • All general administrative functions, including answering telephones, responding to calls/emails and managing lists/files
  • S chedule meetings, calls, webinars and manage detailed travel arrangements
  • Help prepare for office visitors and meetings
  • Coordinate complex and constant-changing meeting/call schedule and preparation of necessary materials
  • Maintain organized filing system and databases; utilization of team CRM and knowledge of team deal flow and deal status
  • Plan and execute client dinners and events; including development of guest lists and program, venue arrangements, and on-site execution
  • Prepare detailed business expense reports and liaise with Accounting and Finance Departments
  • Occasional personal assistance for principal

Other Job Functions

  • High level of critical thinking, attention to accuracy and creative problem-solving skill
  • Professional level of writing and communication skills; ability to interface with all levels of management, including C-suite, supervisors, colleagues and clients
  • Superior organizational and time management skills; ability to multi-task and manage multiple projects simultaneously
  • Complete complex projects under tight deadlines, ensuring that work is consistent, efficient and accurate
  • Ability to be proactive, anticipate and accomplish tasks with minimal direction and oversight
  • Self-starter with sound judgement, high motivation and dependable work ethic
  • Discretion with highly confidential personal and professional information
  • Prioritize, multi-task, and adapt to unexpected changes in fast-paced environment
  • Anticipate and address unforeseen events confidently and independently

Skills, Education and Experience:
  • 3-7 years of proven experience in an administrative support capacity in commercial real estate or related field
  • Proficiency in all Microsoft Programs (Word, Excel, PowerPoint, Outlook)
  • Bachelor's Degree preferred

Benefits and Perks:
  • Industry leading Parental Leave Policy (up to 16 weeks)
  • Generous healthcare
  • Bright Horizons back-up care program
  • Generous paid time off
  • Education reimbursement
  • Referral Program
  • Opportunities to network and connect
Benefits/perks listed may vary depending on the nature of your employment with Newmark Knight Frank and the job location.

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark Knight Frank is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.