Executive Assistant Executive Assistant …

Brighthouse Financial, Inc.
in Charlotte, NC, United States
Self Employed, Full time
Be the first to apply
Brighthouse Financial, Inc.
in Charlotte, NC, United States
Self Employed, Full time
Be the first to apply
Executive Assistant
Brighthouse Financial is on a mission to help people achieve financial security. As one of the largest providers of annuities and life insurance in the U.S., we specialize in products designed to help people protect what they've earned and ensure it lasts. We are built on a foundation of experience and knowledge, which allows us to keep our promises and provide the value they deserve.

At Brighthouse Financial, we're fostering a culture where diverse backgrounds and experiences are celebrated, and different ideas are heard and respected. We believe that by creating an inclusive workplace, we're better able to attract and retain our talent, provide valuable solutions that meet the needs of our advisors and their clients, and deliver on our mission of helping more people achieve financial security. We're se eking passionate, high-performing team member to join us. Sound like you? Read on.

How This Role Contributes to Brighthouse Financial:
The executive assistant will provide administrative support for 7 officers and other members of the Tax Department in the Tampa, New York, and Charlotte offices of Brighthouse Financial. The ideal candidate would have an outgoing personality, possess strong organizational skills, be detail oriented, and have a proven ability to document, prioritize, provide updates and complete tasks and track and work effectively on multiple tasks for multiple requestors at varying levels of management.

Key Responsibilities:
  • Scheduling and maintaining calendars including appointments and meetings
  • Coordinating calendars of multiple individuals to avoid conflicts and find appropriate times and venues for meetings
  • Meet with key management partners as needed to strategically respond to meeting requests to minimize duplicate bookings
  • Scheduling travel to/from business trips including airfare, hotels, car service, etc., and taking initiative to collect receipts, prepare complete and correct expense reimbursement reports for review and submission
  • Answering telephone calls, directing inquiries as appropriate or as instructed, routing calls to appropriate party for prompt and efficient resolution
  • Assisting in organizing documents, managing scheduling, and maintaining files, including various Committees' records and materials
  • Organizing meal ordering and deliveries during peak periods and for meetings
  • Processing incoming mail to assure timely scanning and coding of correspondence including incoming checks
  • Managing a wide range of administrative support tasks and providing general administrative assistance as necessary
  • Assist with development and production of presentation materials using PowerPoint and other available applications
  • Update Tax Department shared calendar
  • Organize, maintain and review correspondence in various department shared mailboxes and determine the appropriate response whether copying files to document management system or distributing to the appropriate individual for handling
  • Taxport security administration
  • New hire onboarding
  • Utilize the procurement tool to submit approved purchasing orders, as directed

Essential Business Experience and Technical Skills:
  • 3+ years of administrative experience simultaneously supporting multiple individuals including off-site partners
  • Demonstrated ability to prioritize and manage multiple assignments, provide updates, and follow through on issues promptly to meet deadlines
  • Exemplary planning and organizational skills
  • An aptitude for technology
  • Ability to interact with and communicate effectively across all levels of the organization
  • Strong capacity to manage own performance independently and effectively, exhibiting excellent time management, strong organization and detail orientation
  • Ability to identify and articulate issues, research and offer solutions and the commitment/tenacity to follow-through to resolution
  • Demonstrate tact, high level of integrity, capacity for discreetly handling sensitive and confidential information as well as the ability to maintain professionalism under pressure
  • Highly collaborative, positive and team focused