Administrative Assistant Administrative Assistant …

State Street Bank
in Quincy, MA, United States
Permanent, Full time
Be the first to apply
State Street Bank
in Quincy, MA, United States
Permanent, Full time
Be the first to apply
Administrative Assistant
Administrative Assistant - Senior Associate Quincy, Massachusetts/en-US/Global/job/Quincy-Massachusetts/Administrative-Assistant---Senior-Associate_R-635039/apply

The Administrative Assistant role at State Street is an exciting, challenging, and highly visible role supporting Senior Vice President(s) and their leadership teams. The successful candidate will need to take initiative, exercise independent thinking, juggle multiple projects, set priorities, and meet aggressive deadlines in a fast-paced environment. The Administrative Assistant must have strong interpersonal and organizational skills and be interested in working in a professional and team-oriented environment. In this role, the candidate will have the ability to learn about State Street; depending on personal motivation and career goals, the candidate will have the ability to pursue other exciting opportunities in the organization. This position requires a full-time presence in the office five days a week in the Boston office (State Street Financial Center).

  • Provide business and administrative support to Senior Executive(s) including supporting Chief Operating Officer when his Administrative Assistant is out of the office.
  • Provide daily back up phone coverage for COO
  • Manage calendar and/or email, coordinate meetings, conference rooms, correspondence, IT needs and personnel move
  • Able to create and edit presentations
  • Process expenses and personal timesheets for executive(s) and leadership team in a timely manner
  • Coordinate and oversee document production and special projects, as requested
  • Researching and compile materials needed for important meetings, calls and projects
  • Work with HR on personnel matters, including on-boarding new hires
  • A successful candidate will be proactive and responsive team player with can do attitude.
  • Desired skills and experience:

  • Strong Skills and Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint) and Collaboration Tools including Microsoft Teams, CISCO WebEx and supporting video-teleconferencing media
  • Ability to adapt to shifting priorities, meet deadlines and effectively execute in a fast paced environment
  • Proactive approach to problem-solving and prioritization complemented by strong decision-making capability
  • Excellent communication skills and written skills. Must have the ability to comfortably interact and communicate with all levels of the organization
  • Excellent organizational skills with strong attention to detail
  • Proven ability to handle confidential information with discretion
  • Ability to work independently and collaboratively
  • Self-motivated and goal-oriented
Posted TodayFull timeR-635039

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

Our promise to maintain an environment where every employee feels valued and able to meet their full potential infuses our company values. Its also part of our commitment to inclusion, development and engagement, and corporate social responsibility. Youll have tools to help balance your professional and personal life, paid volunteer days, and access to employee networks that help you stay connected to what matters to you. Join us.

As an Affirmative Action/Equal Opportunity Employer, we consider applications for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law. For more information, for U.S. jobs only, please read our .