Administrative Assistant Administrative Assistant …

in Canton, MA, United States
Permanent, Full time
Be the first to apply
in Canton, MA, United States
Permanent, Full time
Be the first to apply
Administrative Assistant
Sr. Administrative Assistant

We have a unique opportunity for someone to contributetheir talents and strengths as an AdministrativeAssistant


At Computershare weinvite you to share our vision and commitment to excellence in everything that we do. Our 12,000 people aroundthe globe are entrepreneurial and innovative, serving 16,000 clients andcustomers with precision and reliability because they count on us to deliver,every time. 

Computershare (ASX:CPU) is a global market leader in transfer agency and share registration,employee equity plans, mortgage servicing, proxy solicitation and stakeholdercommunications. We also specialize in corporate trust, bankruptcy, class actionand utility administration, and a range of other diversified financial andgovernance services.

Founded in 1978,Computershare is renowned for its expertise in high integrity data management,high volume transaction processing and reconciliations, payments andstakeholder engagement. Many of the worlds leading organizations use us tostreamline and maximize the value of relationships with their investors,employees, creditors and customers.

Computershare isrepresented in all major financial markets and has over 12,000 employeesworldwide.


Across our globalteam, we see diversity as a source of strength. The more perspectives wehave, the better equipped well be to meet the demands of our diverse globalcustomer base. We want every person who joins out team, every customer andevery supplier to feel welcome. We are an Equal Opportunity Employer andbelieve in equality for everyone, regardless of age, national or ethnic origin,sex, gender identity or expression, race, color, religion, disability, sexualorientation, protected veteran status or other characteristics protected beapplicable law. That applies throughout our company, around the world with noexceptions, regardless of differences. We will hire, develop, reward, promoteand retain people purely on the basis of their talents, commitment, potentialand the results they achieve. We will work hard to make sure everyone isincluded within our organization, removing barriers and obstacles to giveeveryone an equal opportunity to succeed.


Our key values Certainty, Ingenuity and Advantage drive everything we do: you can count onus to deliver with precision and reliability, every time. We look beyondtodays problems to find tomorrows solutions, focusing on finding new andbetter way to unlock your competitive edge and help you achieve your businessgoals.


We are looking for a dynamic, resourceful individual withexcellent communication skills and a positive attitude to join our team.Candidates should be able to assist the company by: handling office tasks;tracking/monitoring the status of client contracts through their life cycle;creating and editing reports; providing polite and professional assistance viaphone, mail, and e-mail, and generally being a helpful and positive presence inthe workplace. In addition, the individual will assist a small group of salesexecutives by: managing travel arrangements and submitting expense reports.

Primary Accountabilities

  • Developing and editing client-facing sales presentations, investor decks and related collateral in PowerPoint, MS Word and Excel
  • Generating client contracts and tracking the status from the initial phase through negotiation to contract execution
  • Entering and updating relevant data into client enterprise management (CRM) system

Handling key office tasks including:

  • Filing and organizing rooms for meetings

  • Providing real-time scheduling support by booking appointments and preventing conflicts.

  • Screening phone calls and routing callers to the appropriate party.

  • Greeting and assisting visitors.

  • Maintaining polite and professional communication via phone, e-mail, and mail

  • Transcribe minutes from meetings

Fora small group of sales executives:

  • Makingtravel arrangements, including booking flights, cars, and making hotel andrestaurant reservations

  • Collectingand submitting expense reports and out-of-pocket reimbursements


To perform this job successfully, an individual must be able to performeach essential duty satisfactorily. The requirements listed below arerepresentative of the knowledge, skill, and/or ability required. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

Education and Experience

Bachelor'sdegree (B. A.) from four-year college or university; or one to two yearsrelated experience and/or training; or equivalent combination of education andexperience.


  • Experience supporting multiple executives 
  • Ability to proofread, research, and edit contractual documents 
  • Excellent computer skills, including strong proficiency with PowerPoint, Excel, Word and other applications
  • Attention to detail
  • Punctual, proactive, resourceful, adaptable


Abilityto read/analyze/interpret business periodicals/ journals/technical procedures/gov.regulations; write reports/business correspondence/procedure manuals;effectively present information/respond to questions frommanagers/clients/customers/public.


Abilityto work with mathematical concepts such as probability and statistical inference,fundamentals of plane, and solid geometry and trigonometry.  Ability toapply concepts such as fractions, percentages, ratios, and proportions topractical situations.

The work environment characteristics described here are representative ofthose an employee encounters while performing the essential functions of thisjob. Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions.

  • The noise level in the environment is typical of an open officeenvironment. 


Thephysical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilitiesto perform the essential functions.

  • Sedentary work: Exerting up to 10 pounds of force occasionally and/or anegligible amount of force frequently or constantly to lift, carry, push, pullor otherwise move objects.   Sedentary work involves sitting most ofthe time. Jobs are sedentary if walking and standing are required onlyoccasionally and all other sedentary criteria are met.


  • A choice medical insuranceplans designed to meet your needs

  • Dental & Vision insurance

  • Life & Disability insurance

  • Flexible spending and health savings accounts

  • Employee Stock Purchase Plan

  • Paid time off - Youll accrue 3 weeks yourfirst year!

  • Nine Holidays

  • $1,000 Employee Referral Program

  • Wellness programs

  • Matching 401(k)

  • Tuition Reimbursement

  • Banking and investments plans

  • Rewards and recognition programs

  • Employee discounts for wellness, auto &homeowners insurance, wireless service and more

To learn more, visit us at .

Your career is waiting.

Computershare is an Equal OpportunityEmployer.  Qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, sexual orientation, genderidentity or expression, national or ethnic origin, age, disability, protectedveteran status, or other characteristics protected by applicable law. 


Primary Location: United States
Work Locations:
Job: Administration
Organization: Computershare Limited
Job Posting: Jan 6, 2020, 9:38:14 PM