Executive Assistant

  • Competitive
  • Boston, MA, USA
  • Permanent, Full time
  • Wellington Management Company, LLP
  • 21 Mar 19

Executive Assistant

WELLINGTON MANAGEMENT

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 50 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

POSITION

THE GROUP

Wellington Management Funds US is responsible for the business and investment oversight of all Wellington Trust funds and Wellington Funds (US) LLC offered funds. By broadly supporting these business management and client service needs, we help ensure Wellington Management Company (WMC) continues to exceed the investment objectives and service expectations of our clients worldwide.

Our team thrives in a fast-paced, collaborative, and friendly environment. We currently support over 200 funds for over 1500 clients. To ensure our efforts are in line with the firm's overall mission of excellence, we work collaboratively with our, Fund Services, Legal & Compliance group, Tax Services, Portfolio Management, Global Relationship Group and our Client Services Group. We value creative thinking and problem solving approaches to ensure our group offers exceptional results to both our internal and external clients.

THE POSITION

Wellington Management Funds US seeks an Executive Assistant to support its leadership and team. The ideal candidate is committed to the administrative role and has demonstrated the ability to support a team and represent executive-level leaders with high reliability, mature professionalism and utmost discretion in a logistically intensive, public-facing, and data-rich environment.   

RESPONSIBILITIES

Duties will include, but are not limited to:

  • Extensive logistical coordination of meetings, including Board, committees and business meetings
  • Diligent coverage of telephone lines
  • Managing communication with numerous internal and external constituencies, including Board members
  • Coordinating travel logistics
  • Preparing documents and presentation materials in Word, Excel, and PowerPoint
  • Proactive calendar management
  • Handling daily mail, file and information systems, and expense reporting
  • Other duties as assigned


QUALIFICATIONS
  • Positive, can-do attitude; Flexibility; Sense of humor
  • Undergraduate degree preferred
  • Prior experience in an administrative role supporting a team of people; investment management or professional services background will be viewed favorably
  • Advanced proficiency in MS Office (Word, Outlook, Excel, & PowerPoint)
  • Experience with MS Outlook for email, calendar management, and meeting coordination
  • Strong interpersonal and communication skills
  • High level of reliability, diligence, professionalism and discretion
  • Ability to work independently and as part of a team
  • Outstanding service orientation and proactive problem-solving skills
  • Excellent organizational, multi-tasking, and prioritization abilities
  • Strong detail-orientation and ability to produce accurate, high-quality work under deadline while accommodating last-minute changes


JOB TITLE
Executive Assistant

JOB FAMILY
Administrative Services, Admin Support

LOCATION
280 Congress

As an equal opportunity employer, Wellington Management considers all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .