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Administrative or Executive Assistant

Wellington Management Company, LLP
Boston, United States
Posted 7 days ago Permanent Competitive
Administrative or Executive Assistant
About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

Wellington Management seeks a Floater Administrative or Executive Assistant who will provide coverage for colleagues who are out of the office (whether planned vacation time or unexpected absences), peak workload periods, open positions, or special projects. The Floater will provide coverage for the firm's client facing divisions (Client Group, Investment Product & Fund Strategies, and Client Platform Management).

Responsibilities:

Specific responsibilities include:

•Meeting coordination including Outlook meeting requests, conference room booking, security clearance, catering

•Proactive calendar management

•Database maintenance, including capturing contact information and meeting activity in Salesforce

•Expense reimbursement

•Presentation preparation including editing, collating and distributing materials

•Assistance with preparation and distribution of monthly and quarterly client reporting materials, using various internal data systems

•Assistance with a variety of department and team projects

•Diligent coverage of telephone lines

•Travel coordination including itinerary, transportation, hotel

Qualifications:

•Undergraduate degree

•Strong interpersonal, verbal, and written communication skills

•Strong service orientation; reliable, consistent, proactive

•Ability to work in a fast-paced and team-oriented environment, prioritizing effectively

•Attention to detail and proficiency with Microsoft Outlook, Excel, and Word

•Solid work ethic and positive attitude

•Ability to use good business judgement and maintain confidentiality

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .
Job ID  R87481
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