Administrative Manager

  • Competitive
  • Boston, MA, USA Boston MA US
  • Permanent, Full time
  • Wellington Management Company, LLP
  • 25 Apr 18 2018-04-25

Administrative Manager

WELLINGTON MANAGEMENT

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 50 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

POSITION

The Administrative Manager serves as the supervisor and program manager for 80 administrative professionals supporting the investment platform in the firm's Boston and Radnor, PA offices.  S/he is part of a three-person team, reporting to the senior Administrative Manager. The position's mandate is to leverage the time of the firm's investment professionals through the hiring, training, coaching, and development of support staff.  The Administrative Manager may also coordinate general management processes on behalf of department leadership while working cross-functionally in a global, matrixed environment. 
 

RESPONSIBILITIES

The role is responsible for the strategic and tactical management of administrative professionals. Responsibilities will include:

Recruiting & Hiring

  • Consult with hiring teams to determine job descriptions & interview process
  • Work with HR to ensure sourcing of desirable candidates
  • Gather interview feedback & make hiring recommendations
  • Coordinate onboarding of new hires


Performance Management
  • Construct feedback vehicles & manage related processes
  • Address ad hoc performance concerns
  • Track attendance; coordinate leaves & other work interruptions
  • Determine and deliver compensation decisions


Training & Coaching
  • Provide a training program & materials that enable rapid and ongoing assimilation of core competencies
  • Provide ongoing learning opportunities to promote employee engagement and potential career advancement
  • Coordinate with relevant departments to deliver training on new technologies and procedures


Morale & Team Building
  • Track and recognize various milestones & holidays
  • Implement team-building activities to foster a collaborative environment


Headcount Management & Floater Coordination
  • Evaluate staffing levels and identify potential efficiencies across businesses
  • Ensure adequate back-up and cross-training
  • Coordinate floater Admin team


Business Operations
  • Coordination of general management processes across business units including financial budgets, business continuity planning, real estate and visitor management, etc.
  • Represent administrative management and participate in various initiatives and projects across the firm
  • Collaborate with peers across the firm who are in similar roles, as appropriate
  • Other duties as assigned


QUALIFICATIONS

We seek the following qualifications:
  • Undergraduate degree with strong academic credentials
  • Minimum 3 + years of recent personnel and operational management experience is required, preferably in a mid-to-large sized professional services environment; candidates with recent Human Resources experience may also be considered
  • Demonstrated competence in both process/program management (e.g., development and implementation of curricula, best practices, control procedures, etc.) and data-driven project management
  • Excellent business judgment and decision-making within "people-centric", collaborative environments
  • Outstanding "soft skills": demonstrated excellence in both oral and written communication, relationship management, emotional intelligence, diplomacy, conflict  resolution
  • Prior exposure to global contexts, whether via professional or personal experience
  • Proactive & creative approach to change management; knowing when to act independently and when to seek a broader audience
  • Ability to work in a fast-paced environment, where multiple priorities change frequently and deadlines are often under significant time pressure
  • Outstanding work quality, detail-orientation, and follow-through
  • Advanced proficiency in Microsoft Office suite and enthusiastic proponent of new technologies
  • Humility, can-do attitude, sense of humor, and team-focused work ethic


The nature of this role requires the ability to work in-office between the hours of 8 am - 5 pm with high reliability and additional scheduling flexibility as needed including evening conference and/or video calls.  This role also requires an ability and willingness to travel domestically.    

JOB TITLE
Administrative Manager

JOB FAMILY
Administrative Services

LOCATION
280 Congress

As an equal opportunity employer, Wellington Management considers all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at Wellington@icareerhelp.com .