Administrative Assistant Administrative Assistant …

Wellington Management Company, LLP
in Boston, MA, United States
Permanent, Full time
Last application, 09 Nov 21
Competitive
Wellington Management Company, LLP
in Boston, MA, United States
Permanent, Full time
Last application, 09 Nov 21
Competitive
Administrative Assistant
WELLINGTON MANAGEMENT

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

POSITION

The Americas Institutional Group (AIG) seeks an Administrative Assistant (AA) to support the relationship management efforts of the firm's institutional clients. The Administrative Assistant plays an integral part of our client-facing efforts within the Client Group, providing dedicated support to a number of relationship managers and other professionals. The AA also works closely with other assistants in the group and on their team to meet the needs of the business. This position works with the AIG team on a day-to-day basis but is also part of the Client Platform's broader administrative team, reporting directly to the Business Manager for the Client Platform.

Responsibilities

Specific responsibilities include:
  • Proactive calendar management in Outlook for Relationship Managers
  • Meeting coordination between investment professionals and the RM's clients to facilitate portfolio reviews and new business discussions. Includes working in Outlook to send meeting requests, booking conference rooms, adding visitors to security, and ordering catering
  • Database maintenance in Salesforce including maintaining contact information and meeting activity for the RM's clients
  • Assistance with preparation and distribution of monthly and quarterly client reporting
  • Meeting preparation including gathering and distributing materials
  • Travel coordination with our travel agency including transportation and hotel bookings
  • Assistance with a variety of department and team projects
  • Expense reimbursement in Workday
  • Diligent coverage of email
Qualifications
  • Undergraduate degree
  • Strong interpersonal, verbal, and written communication skills
  • Strong service orientation; reliable, consistent, proactive
  • Ability to work in a fast-paced and team-oriented environment, prioritizing effectively
  • Attention to detail and proficiency with Microsoft Outlook, Excel, and Word
  • Solid work ethic and positive attitude
  • Ability to use good business judgment and maintain confidentiality
SKILLS

JOB TITLE
Administrative Assistant

LOCATION
280 Congress

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .
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