Administrative Assistant Administrative Assistant …

Pioneer Investment Management Usa Inc
in Boston, MA, United States
Permanent, Full time
Be the first to apply
Pioneer Investment Management Usa Inc
in Boston, MA, United States
Permanent, Full time
Be the first to apply
Administrative Assistant
Loading... Sign In Career Opportunities: Administrative Assistant -Sales (21709) Job Number 21709 - Posted 23/10/2019 - Sales & Distribution - United States - Boston - Executive Apply Save Job Email Job to Friend Return to List

Sales and Distribution

  • Provide administrative assistance as it relates to the ongoing communication of sales information to the broker dealer community.
  • Respond to incoming inquiries from registered representatives regarding fund, marketing and sales information.
  • Perform complex (e.g. project work) secretarial and administrative support duties to middle and senior management
  • Answer telephone calls, tactfully handle inquiries and transfer calls to appropriate party.
  • Assignments involve work of a confidential nature and require a basic knowledge of the practices, policies and procedures of the department/function, and may work on various projects as assigned.
  • Assemble and analyze information, prepare reports, agendas, correspondence and memoranda.
  • Handle project-oriented duties and ensure the accurate and timely completion of tasks.
  • Schedule and arrange meetings and maintain calendars and daily schedules (may include organizing catering or meeting locations).
  • Work with standard spreadsheets, databases and word processing software packages.
  • Interface with various managers and/or senior management, cross organizations, and internal and external customers relating to sensitive and complex issues, interactions require tact and diplomacy and confidentiality.
  • Typically reports to Manager/Director/VP or SVP and provides support to department.
  • Calendar, travel and expense management.
  • Arranging client and other meetings, video conferences and conference calls.
  • Includes high-level client meeting planning, client agenda development, preparing meeting agendas, compiling/ editing presentations, reports and execution.
  • Helping on projects and ad hoc tasks.
  • Bachelor-s degree strongly preferred or secretarial certificate/related work experience in a professional business environment with a strong attention to detail.
  • Experience in a professional environment required; secretarial and, or administrative experience preferred.
  • Excellent interpersonal skills (personal, friendly, proactive, and approachable) with a customer service focus.
  • Ability to work in a fast paced, global environment and the ability to handle multiple tasks simultaneously is required.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and experience in interacting with various levels of staff.
  • Excellent communications skills both written and oral.
  • Exposure to the financial industry a plus, with experience in working with numbers.
  • Ability to work independently and collaboratively.
  • High level of attention to detail and high degree of integrity.
  • Highly organized with an ability to anticipate the executive's needs over time.
  • Ability to problem-solve and prioritize.
  • A successful candidate will be pro-active and responsive by phone and email


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