Administrative Assistant

  • Competitive
  • Boston, MA, USA
  • Permanent, Full time
  • Wellington Management Company, LLP
  • 19 Jan 18 2018-01-19

Administrative Assistant

WELLINGTON MANAGEMENT

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 50 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

POSITION

The Investment Services Group has a position opening for an Administrative Assistant. This position will support teams within Global Trading.  The Administrative Assistant's role is to leverage the team's time through logistical coordination of the team's activities and needs. The ideal candidate is a detail-oriented professional with a positive attitude, who enjoys multi-tasking in a busy team environment,

RESPONSIBILITIES

Duties will include, but are not limited to: 

  • Diligent telephone coverage with gate-keeping expectations
  • Proactive calendar management for multiple, complex calendars
  • Coordination of international and domestic travel itineraries and arrangements
  • Extensive logistical coordination of internal and external meetings with various constituencies
  • Assist with onboarding new hires
  • Producing various departmental materials and presentations
  • Gathering data and producing management reports (eg. AUM reporting)
  • Obtaining information using various applications and market data services
  • Handling daily mail, file systems, expense reporting, etc.
  • Providing back-up for other department support positions as needed
  • Extensive program support for various initiatives and projects


QUALIFICATIONS
  • Undergraduate degree with strong academic credentials required; minimum 2-years total work experience (including internships, summer jobs, etc.). 
  • Investment management and/or professional services background will be viewed favorably. 
  • Strong interpersonal and communication skills, plus high level of professionalism and discretion
  • Ability to work independently and as part of a team
  • Excellent organizational, multi-tasking, and prioritization abilities
  • Ability to work under deadlines and to accommodate last-minute changes
  • Advanced proficiency in MS Office (Word, Outlook, & PowerPoint) with particular strength in MS Excel
  • Familiarity with project management and reporting tools such as SharePoint, OneNote, Tableau and Visio are a plus
  • Adaptable to new technologies
  • Effective interpersonal and communication skills
  • High level of reliability, professionalism and discretion
  • Ability to work independently and as part of a team
  • Outstanding service orientation and proactive problem-solving skills
  • Strong detail-orientation and work quality
  • Positive, can-do attitude ; flexibility and sense of humor
  • Exposure to international contexts whether through work experience, study or living abroad, and / or personal travel
  • Typical work schedule is 8:00 am - 5:00 pm though flexibility and overtime may be necessitated by business circumstances


JOB TITLE
Administrative Assistant

JOB FAMILY
Administrative Services

LOCATION
280 Congress

As an equal opportunity employer, Wellington Management considers all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at Wellington@icareerhelp.com .