Administrative Assistant - Temp Administrative Assistant - Temp …

in Chicago, IL, United States
Temporary, Full time
Last application, 20 Jan 20
in Chicago, IL, United States
Temporary, Full time
Last application, 20 Jan 20
Temporary position to cover for AA on medical leave. Will be responsible for assisting 8-10 bankers with daily travel, calendar management, expense reports and phone coverage in addition to backing up other support staff.


  • Provide a high level of administrative support to Chicago investment banking teams (8-10 people)
  • Schedule and coordinate meetings/events, maintain busy appointment calendars.
  • Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
  • Handle correspondence, including drafting replies and composing letters and memos.
  • Arrange and coordinate travel schedules and reservations, including flights, hotels, ground transportation, etc.
  • Prepare and track T&E expenses
  • Read, route and prioritize mail. Create, maintain, and access files.
  • Act as back up for other assistants in the office
  • Use independent judgment to achieve defined results, e.g. screen and route telephone calls and manage heavy scheduling, with minimum guidance
  • Handle special projects as they arise.


  • 2-4+ years of administrative experience in investment banking industry preferred.
  • Experience working with senior level executives in a corporate setting.
  • Available to work from 9:00 a.m. to 5:00 p.m. and available to work overtime when needed.
  • Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint and Outlook essential.
  • Demonstrates initiative and the ability to exercise independent judgement. Decisive and confident.
  • Outstanding oral and written communication skills, with the ability to communicate effectively with all levels of management and clients.
  • Outstanding organizational skills; ability to prioritize, multi-task and anticipate work.
  • Strong attention to detail.
  • High energy level.
  • Positive attitude.
  • Ability to work well under pressure in a fast-paced, demanding environment.
  • Flexible; adaptable; team player.