Administrative Assistant Administrative Assistant …

Morgan Stanley
in Saint Petersburg, FL, United States
Permanent, Full time
Be the first to apply
Morgan Stanley
in Saint Petersburg, FL, United States
Permanent, Full time
Be the first to apply
Administrative Assistant
Administrative Assistant


Administrative Assistant positionsupporting lawyers and paralegals within Morgan Stanleys Legal Department andensuring efficient administration of the office.

Job Responsibilities:

·       Support multiple attorneys and staff members simultaneously

·       Access and download court and arbitration filings from online dockets and databases

·       Prepare regulatory filings for attorneys matters

·       Calendar case deadlines for active matters

·       Open and update matters in the Firms matter management system (T360) and related databases

·       Telephone coverage, including handling urgent/confidential calls with appropriate judgment

·       Maintain  office calendar and schedule meetings and conference calls

·       Coordinate conference rooms, including audio/videoconference set up

·       Arrange travel, including maintaining travel profiles and managing approvals

·       Prepare and timely submit expense reports

·       Prepare and submit check requests

·       Handle highly confidential documents and correspondence

·       Type correspondence, memos and presentations, prepare presentation and meeting materials; copy, collate, bind if necessary

·       Navigate the Firms resources, interface with various departments to collect information and respond to requests

·       Distribute office mail, arrange messenger and overnight package services

·       Provide backup support for colleagues during vacation/sick days, and assist their managers as needed with phone coverage and other office needs

·       Keep orderly, fully-functioning work area

·       Receive all external visitors and arrange guest passes via internal system

·       Ad-hoc projects


  • Experience supporting multiple senior professionals

  • Experience working in the financial industry and/or a legal department preferred

  • College Degree preferred (or relative corporate experience 5+ Years)

  • Excellent communication, writing, judgment, and problem-solving skills

  • Strong attention to detail and solid organization/time management skills

  • Enthusiastic and positive team player who is willing to help out and who works well with colleagues

  • Able to work in a fast-paced environment and handle multiple tasks concurrently

  • Proficient in Microsoft Office applications, especially PowerPoint, Excel and Outlook for email, calendar and contacts

  • Keep up to date with office procedures and technical training as well as all policy guidelines and compliance requirements

  • Experience and knowledge of  Matter Management systems

  • Experience and knowledge of Concur and Ariba (or similar travel and expense management systems)

  • Proficient typing skills (60+ wpm)

Primary Location: Americas-United States of America-Florida-St Petersburg
Work Locations:
Job: Administrative Support
Organization: Morgan Stanley
Job Posting: Oct 11, 2019