METRO COLLEGE SUCCESS ADMINISTRATIVE ANALYST

  • starting salary of $83,016
  • San Francisco, CA, USA
  • Permanent, Full time
  • San Francisco State University
  • 15 Mar 19

The Metro Program Budget and Administrative Analyst manages all program fiscal management and HR-related responsibilities for the Metro College Success Program. Under the general direction of the Executive Director (ED) for Metro and reporting directly the Dean of DUEAP, the incumbent provides advanced analytical support for program wide financial operations and thorough knowledge of policies, procedures and regulations pertaining to human resources and operational analyses.

Position Summary:

The Metro Program Budget and Administrative Analyst manages all program fiscal management and HR-related responsibilities for the Metro College Success Program. Under the general direction of the Executive Director (ED) for Metro and reporting directly the Dean of DUEAP, the incumbent provides advanced analytical support for program wide financial operations and thorough knowledge of policies, procedures and regulations pertaining to human resources and operational analyses.  

AREAS OF RESPONSIBILITY

  • Budget Tracking, Financial Analysis and Reporting. Maintain complete budget records for all revenue and expenditure funds within the program.
  • Budget performance includes projections and revenue - generate budget projections, as well as predict the effect of changes in operating programs to inform decision making by ED and Dean.
  • Implement and provide guidance to the Metro team to ensure compliance with policies and guidelines set forth by the Division of Undergraduate Education and Academic Planning (DUEAP) and the University.
  • Oversee the compliance and accuracy of accounting of all expenditures as well as of all budget transfers and allocations.
  • Compile other statistical and financial reports on an ad-hoc basis to assist ED and Dean in projecting budgets for various categories of revenues and expenditures.
  • Reconcile financials on monthly basis using SF State’s campus financial reporting system. Prepares complex financial statements and reports for ED and Dean.
  • Manages program internal augments allocation such as: faculty sick leave, IRPs, faculty buyouts, professional development, Mini Grants and miscellaneous other sources of funds.
  • Follow Budget Office, Fiscal Affairs and Academic Resource deadlines, oversee and coordinate Fiscal Year and year-end processes, which include quarterly, mid-year, and final year-end reports.  Reconcile accounts receivable at the program level from different revenue sources. Fulfill program's monthly and quarterly reporting requirements using queries and other financial reporting tools as needed.
  • Reconcile overall payroll and compare with actual budget allocations, report surplus/deficits, target causes of overruns and report to Executive Director and Dean. Generate payroll analysis to identify discrepancies on monthly basis such as time base, compensation rate, and salary amount.
  • Serves as Metro liaison to Fiscal Affairs.  Coordinates transfer and accuracy of funds from multiple sources.
  • Attend and represent Metro at the all University Fiscal Affairs user group meetings updating the ED and Dean as needed.
  • Coordinate procurement (including processing Purchase Orders) exchange or survey of all supplies and office equipment for all Metro program offices.
  • Serve as Metro liaison with Procurement Office Property Office, Accounts Payable, Travel, and Hospitality offices regarding compliance with policies, processing of payments, and anomalies of charges.
  • Work with University grant office as appropriate on budget and management of external funding
  • Project and monitor personnel expenditure for Metro under guidance of the Executive Director and Dean.
  • Train and assist administrative staff in Metro to comply with HR policies and manage all transactions related to payroll monitoring, student payroll process, personnel transactions, hiring process.
  • Process requests to hire and hiring paperwork for job searches and on-line job postings for Metro.  Work with Executive Director and Dean on resolving issues related to organizational structure or hiring needs of Metro.
  • Coordinate and maintain personnel attendance paperwork for staff and student employees in Metro.
  • Coordinate processes for monitoring and approving time reported for all Metro employees.
  • Work with HR on resolving issues with paychecks (deductions, incorrect amounts, etc.) and honoraria.
  • Oversee the process of HR on-line transactions (E-TRACS for hiring and personnel changes).
  • Monitor program's compliance with SF State, CSU, State and Federal regulations in HR area (student employees' I-9 clearance, enrollment verification, background checks, etc.).
  • Oversee employee annual staff and faculty performance reports in support of director supervisors and Metro ED and Dean
  • Work with Program Directors and ED to analyze and recommend needed organizational growth and change. Recommend and justifying personal change and/or growth for decision making by ED and Dean.  Collaborate with University HR on the development and/or refinement of Metro position descriptions, complying with all policies for establishing, recruiting and hiring for such positions.
  • Work with ED, Dean and program leadership to develop and maintain a handbook on all policies and procedures for the administrative and fiscal management of the Metro College Success program 
  • Work with Metro's administrative staff and ED to oversee Metro's course scheduling in collaboration with relevant campus stakeholders.
  • Support the needs of the ED and Dean on all administrative and fiscal needs
  • Other duties as assigned.

MINIMUM QUALIFICATIONS

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Incumbents in positions at this level provide advanced-level functional expertise and leadership to a highly complex or critical program, specialty or organizational unit. Work is primarily strategic in nature with broad and far reaching impact at the campus and/or systemwide level.

  • Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area.
  • Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas.
  • Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact.
  • Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations.
  • Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.
  • Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system.
  • Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.

CORE COMPETENCIES

The successful candidate will embody the following competencies:  Collaboration, effective communication, organizational skills, student focus, personal effectiveness/creditability, teamwork, professionalism/composure, results driven, diversity, and inclusion.

APPLICATION PROCESS

For the complete job description and qualifications, please go to SF State’s online job posting https://cmshr.sfsu.edu/psp/HSFPRDF/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=10181&SiteId=1&PostingSeq=1. Review of applications will begin March 25, 2019 and continued until filled. The anticipated start date is late May. 

Salary is commensurate with experience with an anticipated starting salary of $83,016.

The University is an Equal Opportunity employer with a strong commitment to diversity and encourages applications from women, members of all ethnic groups, veterans, and people with disabilities.