Administrative Assistant III Administrative Assistant III …

Silicon Valley Bank
in San Francisco, CA, United States
Permanent, Full time
Be the first to apply
Competitive
Silicon Valley Bank
in San Francisco, CA, United States
Permanent, Full time
Be the first to apply
Competitive
Administrative Assistant III
Position provides operational administrative support to senior professionals.

This candidate welcomes new challenges and learning opportunities, is proactively committed to self-improvement, regularly seeks out performance feedback, and works well independently in a collaborative environment. Possesses intellectual curiosity to develop a strong command of SVB's business, which will allow him/her to use judgment and experience to make independent decisions.

Given the fast-paced environment proactive problem solving skills, excellent judgment, positive attitude, and superior organizational skills are all required for success. They will thrive in a fast-paced environment, remain calm under pressure and possess the ability to pivot quickly around ever-changing work priorities.

Proactive problem solving skills, excellent judgment, a positive attitude, superior organizational skills, and experience will enable you to excel in this position.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action.

Normally does not receive work instructions, may determine methods and procedures on new assignments.

The ideal candidate will be available for overtime as needed.

Qualifications


Essential functions may vary widely depending on the team or leadership position is supporting.

May include, but not limited to the following essential functions:

Administrative Support:
  • Provide day to day admin support to management/team
  • Calendar management and travel coordination
  • Ability to triage and prioritize tasks
  • Strong planning and organizational skills
  • Must be able to handle sensitive/confidential information requiring a high level of discretion
  • Must have excellent verbal and written skills
  • Must be able to work on diverse administrative assignments with competing priorities, including event planning management
  • Create and process invoices for payment, expense reports and purchase requisitions.
  • Coordinate logistics for internal and external meetings
  • Make restaurant reservations
  • Order marketing supplies for office and/or events
  • Liaison with recruiter to set up interviews
  • Onboard new hires
Marketing/Events:
  • Liaison with events team on Signature events and coordinate with respective regional Admin on all local events
  • Manage all Sponsorship requests and ensure associated benefits are appropriately leveraged, that we have proper representation at the event, and assistance with the coordination of speaker/panel opportunities, whether it be an SVBer or a client.
  • Manage industry event registrations
Skills:
  • Excellent verbal and written communication skills a must
  • Ability to triage and prioritize tasks - including long-term assignments and urgent tasks
  • Ability to balance multiple priorities and meet deadlines
  • Must be able to use professional work skills, discretion and good judgment at all times
  • Ability to work with well-established team and be a team player
  • Strong planning and organizational skills
  • Attention to detail a must
  • Ability to handle sensitive/confidential information requiring a high level of discretion
  • Work on diverse administrative assignments with competing priorities, including event planning management
  • Excellent customer service skills


Close