Administrative Assistant Administrative Assistant …

Capital Group
in North Tustin, CA, United States
Permanent, Full time
Be the first to apply
Competitive
Capital Group
in North Tustin, CA, United States
Permanent, Full time
Be the first to apply
Competitive
Administrative Assistant
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Date: Oct 31, 2019

Location: Irvine, CA, US, 92614

Company: Capital Group

Req ID:  30988
Experience Level: Professional 
Other Location(s): N/A  
Relocation offered: No
Travel required: None

Come grow with us

At Capital Group, how we work is defined by shared values that include absolute integrity, respect and collaboration. But it’s more than that. It’s smart and highly driven people united in purpose to serve our investors and one another.

Bring your energy and unique perspective to Capital and you’ll have the opportunity to grow with us professionally, personally, and financially. You’ll be part of a team that genuinely cares about helping you succeed. You’ll work alongside talented colleagues, many of whom build long careers while progressing through multiple roles, establishing lifelong friendships and making a difference in our communities. In return for your contributions, you’ll receive premier compensation and benefits, and a company-funded retirement plan that ranks among the most generous.

Come grow with us

At Capital Group, how we work is defined by shared values that include absolute integrity, respect and collaboration. But it’s more than that. It’s smart and highly driven people united in purpose to serve our investors and one another.

Bring your energy and unique perspective to Capital and you’ll have the opportunity to grow with us professionally, personally, and financially. You’ll be part of a team that genuinely cares about helping you succeed. You’ll work alongside talented colleagues, many of whom build long careers while progressing through multiple roles, establishing lifelong friendships and making a difference in our communities. In return for your contributions, you’ll receive premier compensation and benefits, and a company-funded retirement plan that ranks among the most generous.

As an Administrative Assistant III based in Irvine, you will be responsible for supporting the needs of 2-3 Directors/Senior Managers and their teams, as well as department level support.  The ideal candidate must be positive with a can-do attitude, exceedingly well-organized, have strong multitasking skills, enjoy the administrative challenges of supporting a fast-paced department, and have a strong inclination to work in a team-oriented environment.  

Responsibilities:

  • Calendar management, scheduling/coordination of details for meetings with internal and external contacts
  • Managing travel arrangements and completing and tracking expense reports
  • Onboarding new associates 
  • Scheduling interviews and team events for the department
  • Organization and maintenance of information that may be sensitive, confidential or technical in nature
  • Exercising good judgment to effectively manage multiple projects with shifting priorities
  • Attending and participating in designated calls and meetings
  • Distributing, collecting, and tracking documents and documenting processes
  • Producing general correspondence, reports and presentations
  • Periodic special projects to help support the product, marketing and engineering efforts  

Qualifications:

  • Minimum of 7+ years of previous administrative experience in a corporate environment, supporting at least one senior executive
  • Previous experience in financial services strongly preferred (I don’t feel strongly about industry experience myself given the role)
  • Strong accuracy and attention to detail
  • Excellent verbal and written communication skills
  • Ability to organize and prioritize multiple tasks in a timely manner
  • Proven ability to work independently with varying degrees of guidance and solve problems associated with assigned responsibilities
  • Proficiency in Windows, including Word, Outlook and PowerPoint
  • Proven ability to review data and create and maintain charts in Excel
  • Experience with electronic calendaring (Outlook)
  • Experience working across multiple time zones a plus
  • Knowledge of SharePoint and One Note

Company Overview:
Founded in 1931, Capital Group is one of the world’s largest and most trusted investment management companies and home to the American Funds. We manage more than US$1.7 trillion in assets, and our 7,500 associates make our clients their first priority every day. When we do our job right, millions of investors around the world fulfill their dreams and financial goals, from home ownership and higher education, to a comfortable retirement. Our long-term investment results and outstanding service set us apart from our competitors, while our workplace sets us apart from other employers. 
 

We are an equal opportunity employer, which means we comply with all federal, state and local laws that prohibit discrimination when making all decisions about employment. As equal opportunity employers, our policies prohibit unlawful discrimination on the basis of race, religion, color, national origin, ancestry, sex (including gender and gender identity), pregnancy, childbirth and related medical conditions, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, citizenship status, AIDS/HIV status, political activities or affiliations, military or veteran status, status as a victim of domestic violence, assault or stalking or any other characteristic protected by federal, state or local law. 


Nearest Major Market: Irvine California
Nearest Secondary Market: Los Angeles

Job Segment: Secretary, Developer, Administrative Assistant, Sharepoint, Administrative, Technology, Research

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