Administrative Specialist Administrative Specialist …

Flagstar Bank
in Cupertino, CA, United States
Permanent, Full time
Be the first to apply
Flagstar Bank
in Cupertino, CA, United States
Permanent, Full time
Be the first to apply
Administrative Specialist
Recruiting & Administrative Specialist (Entry Level) Cupertino, CA (Opes)/en-US/flagstar/job/Cupertino-CA-Opes/Recruiting---Administrative-Specialist_07126/apply

Position Title

Recruiting & Administrative Specialist (Entry Level)


Cupertino, CA (Opes)

Job Summary

The Recruiting & Administrative Specialist provides support to both the recruiting team and internal and external customers to ensure a high level of candidate, employee and hiring manager experience. The role is responsible for processing new hire paperwork, onboarding new hires and processing internal employment changes in HRIS and proactively administering background investigations (for both direct hire and contractors). The role is also responsible for general administrative duties for the Opes business unit in sorting mail, ordering office supplies, answering phones, scheduling meetings and provide support to the facilities team, in addition to a variety of other employment related responsibilities.

Job Responsibilities:

Actively initiate and monitor candidate background investigations including, tracking of and reporting on progress, communicating with candidates and vendors and communicating adverse correspondence as necessary.

Accurately enter employee information into HRIS related to newly hired employees and internal employment changes, audit pre-employment/new hire paperwork, obtaining required forms and signatures as needed.

Act as point of contact throughout the onboarding process for candidates, departments within HR, IT and other business units as needed to ensure new hire set up is completed as appropriate, including: training, travel accommodations, security access, hardware set-up, etc.

Assist with recruiting initiatives and provide support as assigned; facilitate the employee referral program, develop and maintain vendor relationships, audit new hire documentation (I9s), and schedule/coordinate candidate interviews and post job opportunities. Maintains documents in employee personnel files.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies

Answers main phone line and forwards calls to employees, sorts and distributes mail to appropriate employees and creates mailing labels for overnight package delivery, schedules meetings and coordinates main conference room schedule, assists with facility changes and coordinates office moves for the business unit as building leases change. Helps both the recruiting and Opes team with ad-hoc reporting and reports as needed.

Ensures compliance with applicable federal, state and local laws and regulations. Completes all required compliance training. Maintains knowledge of and adhere to Flagstars internal compliance policies and procedures. Takes responsibility to keep up to date with changing regulations and policies.

Job Requirements:

  • HS Diploma, GED or Foreign Equivalent required
  • Bachelors Degree in Business Administration, Human Resources, or Psychology preferred
  • 2+ years of Human Resources or Administrative experience in lieu of 4 year degree
  • Exceptional customer service skills.
  • Demonstrated written and verbal communication skills.
  • Strong organizational skills with close attention to detail.
  • Ability to work under minimal supervision.
  • Knowledge of various HR software programs, such as Open Hire, or Workday a plus.
  • Competently utilize computer software programs MS Office, MS Word, MS Excel, HRIS systems, the Internet and email are an integral part of day to day activity.

For Internal Use Only: band I-Hrly

Posted YesterdayFull time07126

Flagstar Bank, headquartered in Troy, Mich., is a full-service community bank with branches across the state. Chartered in 1987, today Flagstar is one of the largest savings banks in the country. It also is a mortgage powerhouse, making home loans nationwide and ranking as one of the largest mortgage originators in the country. It also is a major servicer of home loans.

Flagstar Bank, FSB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability. Flagstar Bank is committed to working with and providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation for any part of the application process, please e-mail

 or call (248) 312-2000 to let us know the nature of your request and your contact information.

For more information:  

Member FDIC/Equal Housing Lender