Team Secretary Team Secretary …

Schroders Investment Management
in London, England, United Kingdom
Permanent, Full time
Be the first to apply
Schroders Investment Management
in London, England, United Kingdom
Permanent, Full time
Be the first to apply
Schroders Investment Management
Team Secretary
Who we're looking for

Team Secretary to help support the existing admin team.

What you'll need to do

• Diary management
• Organisation of internal/external meetings including room booking, catering etc
Liaise with the travel team to book UK and overseas travel
• Provide telephone support to the team.
• Completion of accurate expense claims.
• Process team invoices.
• Co-ordinating ad hoc internal lunch meetings and client lunches.
• Provide ad hoc support to the Portfolio Solutions team i.e. formatting documents, arranging printing
• Providing cover for team absence and assisting other assistants/secretaries, as required.
• Ordering stationery for the department.
Work closely with existing support team to manage requests that come into the Portfolio Solutions Admin mailbox
• Actively maintain Portfolio Solutions Admin calendar to include holiday /absenteeism data ensuring regularly communicated to the team.
• Liaison with facilities management, couriers, (post room) as appropriate.
• Assist to resolve general IT problems, raise new equipment requests as required and arrange departmental moves
• Raise My Access requests on behalf of the team
• Build relationships with other assistants across the Product and Solutions division and company wide.
The knowledge, skills and qualifications we're looking for
• Previous secretarial/administrative experience.
• Sound grammatical understanding; accurate spelling and attention to detail essential.
• Microsoft Office skills.
• Positive professional manner and proactive approach.
• Confident telephone manner.
• Excellent communication skills, with a helpful and polite attitude.
• Strong interpersonal skills and ability to build rapport at all levels internally and externally.
• Ability to use initiative, prioritise and work to tight deadlines whilst managing competing demands and workloads.
• Able to assimilate information/instructions quickly.
• Flexibility to take on a variety of tasks and work autonomously.
• Team player who will work hard, show commitment and 'go the extra mile'.
• The role is firmly established with multi-faceted responsibilities. The role holder is expected to continuously improve day-to-day procedures.

Desirable Skills

• Previous knowledge and/or experience within Investment Management or Financial Services is desirable but not essential.

What you'll be like

A proactive, enthusiastic individual who can help provide admin support for a large, busy team. The candidate will ideally be able to run with tasks independently and be used to prioritising their workload.