Team Coordinator | London | Work with growing teams Team Coordinator | London | Work with growing  …

in London, United Kingdom
Permanent, Full time
Be the first to apply
in London, United Kingdom
Permanent, Full time
Be the first to apply
Due to the continued growth of the London office, a Team Coordinator is now needed to support the local teams. The Team Coordinator will ensure all administrative matters for a range of teams, including but not limited to Risk & Compliance, Finance & Operations, Legal & Tax, as well as People and Culture and Technology, are managed efficiently, facilitating the smooth running of their schedules and activities.

AustralianSuper is the largest superannuation (pension) fund in Australia and one of the 25 largest pension funds globally. We invest the retirement savings of our 2.3 million plus members to help them achieve their best possible retirement outcome.

The Fund is experiencing significant growth and is expanding its investment capabilities in London and New York.

Working with a wide range of stakeholders, we create meaningful value for members and our communities through our diverse workforce of highly competent and highly motivated employees.

  • High performing & dynamic Investments team
  • Flexible and inclusive work environment
  • Exciting growth plans, both locally and internationally

Your new team and environment:

As the first Team Coordinator designated to the broader London teams, you will work closely with all the local managers and teams, responsible for helping facilitate and support their daily administrative needs.

Reporting to our Commercial and Corporate Legal Manager in London, you will work closely with Senior Managers and their teams coordinating schedules, arranging travel, and assisting on specific on-going projects.

To support the ongoing growth of the Fund, we established a permanent team in London in 2016. This enables the Fund to expand its global investment portfolio and build our international profile by having a permanent presence in Europe and hiring local specialists who will deepen our international relationships and support implementing local best practice based on local experience.

In a small scale office environment, you will be exposed to professionals across all of our Investment Asset classes, as well as other functions required to support them, giving you the chance to build broad relationships, gain a deeper understanding of how each of these areas operate and get involved in activities outside of your immediate role or team.

Our office is based at 2 Pancras Square in the Kings Cross which is part of the Kings Cross redevelopment project which is one of the core assets of our investment portfolio.

You will join a group of dedicated and talented individuals in an environment underpinned by trust and respect. You will feel enabled to have both an interesting career and a fulfilling life because at AustralianSuper every role is flexible.

Your new role

As part of AustralianSuper's international growth plans, we are seeking an experienced Team Coordinator/Assistant to join the team in London.

What makes this role unique besides being the first of its kind in the office, is that you will play an integral part of supporting multiple areas of the business in the fund, playing a vital support role across Finance & Operations, Legal & Tax, Risk & Compliance, as well as People and Culture and Technology. They are all small growing teams, looking for an experienced Assistant to support them across all day to day activities, including typical office duties, giving you the opportunity to make this role your own and mould it appropriately.

Some of your key responsibilities in this role will be:

  • Provide general administrative support to the Teams (including diary/email management and expense/invoice processing).
  • Responsible for making meeting arrangements, assisting with projects/tasks, and liaising with other teams within the fund.
  • Arranging all travel criteria for team members going to conferences and events
  • Support logistics of the team, such as invitations, agendas, minutes, and papers.
  • Build up working relationships, both internal and external, enabling a cohesive work environment, where the sharing of information/knowledge is maximised.
  • Adhoc back-up reception support (as required).

You'll need:

You will need to be a dynamic individual, who enjoys engaging with a range of stakeholders daily and thrive on being hands on with the work that you do.

  • Previous experience in a financial or commercial space is essential
  • Experience working within a large or growing team is preferable
  • Relevant degree or qualification
  • Advanced knowledge of MS Office suite of products
  • Proactive and forward-planning mindset
  • Excellent interpersonal and communication skills
  • High-level organization skillset for coordinating teams, tasks, and planning.
  • Demonstrate ability to work independently but also be part of a highly collaborative office
  • Well-developed written and oral communication skills
  • Excellent attention to detail

What you will get in return:

Joining our team in London presents you with a unique opportunity to be a part of establishing the London operations. You will be responsible for helping to identify new opportunities for the Fund, while developing and embedding best practices that will enable continued growth and the success of the Fund outside of Australia. You will be relied upon to share your knowledge and experience that will enable us to continue to successfully grow the Fund and provide the best possible retirement outcomes for our members.

You will also have plenty of interaction with your colleagues in Australia, but this does at times mean you will need to be flexible in your working hours, as they do the same to be able to accommodate schedules and time differences. There may also be opportunities to travel to our international offices for learning and development purposes.

Furthermore, will you have the chance to work for a growing, dynamic, and authentic business that values integrity and puts its members first, but you get a whole host of other benefits. A competitive salary is on offer and your benefits include genuine flexible working arrangements, insurances, and generous leave entitlements to name a few.

We put members first in everything we do and are committed to the recruitment, development and support of a diverse workforce that share our values of Energy, Integrity, Generosity of Spirit and Excellent Outcomes.

What next

If you would like the opportunity to work in a challenging, growing and rapidly evolving team to deliver outstanding results, please apply now!

We are committed to the recruitment, development, and support of a diverse workforce into an environment which is inclusive, embraces diversity in all its forms and is a place where you can be you. All roles can flex at AustralianSuper and we're happy to discuss what this can look like for you.

Agencies please note: this vacancy is being managed directly by AustralianSuper's Recruitment team. We will contact our preferred agency partners should we require additional support. Thank you.

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