Team Assistant (Investment Banking) Team Assistant (Investment Banking) …

Resource Solutions
in London, United Kingdom
Contract, Full time
Last application, 13 Apr 21
Up to GBP19.00 per hour
Resource Solutions
in London, United Kingdom
Contract, Full time
Last application, 13 Apr 21
Up to GBP19.00 per hour
Job Title: Team Assistant (Investment Banking) Location: London (currently remote working) Salary: £19 per hour (PAYE) Industry: Investment Banking

Company Profile:

We are a global financial services firm and a market leader in investment banking, securities, investment management and wealth management services.

Team Profile:

IBD has a requirement for a contingent/contract worker to assist their global team based in the London office. Throughout your contingent/contract assignment, you will be provided with a supportive and vibrant multinational environment, we accept individual differences and believe in collaborative team working.

Primary Responsibilities:

This role requires a professional Assistant to provide a fast and efficient service to a group of 30+ Analysts and Associates within the Investment Banking Division, in addition to providing absence cover in product teams across IBD, as and when required.

Core Duties - Pool Support

- Extensive verbal and written interaction with predominantly internal colleagues, ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units

- Travel & Expenses:

- Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy

- Ensure relevant agendas and itineraries are organised in advance

- Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur

- Ensure expenses are processed quickly and efficiently and are within policy

- Proactively ensure expenses flow through internal checking system

Diary management:

- Arrange internal meetings, video & conference calls - including all meeting venues, dial-in details, etc

- Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds

- Maintain in-house Client Relationship Management (CRM) system

- Any other ad hoc tasks, such as ordering business cards

Core Duties - IBD Absence Cover

- Provide ad hoc absence cover for Assistants across the division in teams outside of immediate buddy group, supporting senior bankers. This may additionally involve:

- Exclusive control of business schedule

- Maintain calendars, act as 'gatekeeper' for diary

- Written and verbal interaction with external clients

- Arranging external venues for meetings, such as restaurants

- Event management: Closing events, social/team events, etc.

- Other ad hoc tasks or projects

Absence Cover - Buddy Team

- Provide phone cover and support to Bankers outside of designated team when other members of the buddy group are out of the office

- Work with buddy group to ensure consistent Assistant coverage during lunch breaks, holidays and sickness absence

- Ensure handover notes are kept up-to-date for ease of coverage

Skills required:

  • Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently
  • Excellent time/priority management skills & flexibility
  • Strong team player/buddy to other assistants in team
  • Articulate, effective communicator
  • Proactive 'can do' approach, ability to use own initiative and judgment
  • Ownership of all tasks, following up outstanding items without the need for chasing
  • Highly organized & attention to detail
  • Discreet, professional manner - maintain confidentiality on all aspects of workload
  • Good knowledge of Microsoft applications (Windows10), and in particular Outlook
  • Experience processing expenses online (e.g. on Concur)
  • Experience booking travel via an online booking tool
  • Experience working with CRM systems
  • Experience using Zoom
  • Experience working in Investment Banking (Corporate Finance, M&A Advisory) preferred
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