Senior Accounts Payable Senior Accounts Payable …

Eximius Finance
in London, United Kingdom
Permanent, Full time
Last application, 01 Dec 21
Market Rate
Eximius Finance
in London, United Kingdom
Permanent, Full time
Last application, 01 Dec 21
Market Rate
Posted by:
Joshua Mazzeo • Recruiter
Posted by:
Joshua Mazzeo
Recruiter
A leading Asset Manager, with an excellent culture and working environment is seeking someone to lead their Accounts Payable function for an 18-month contract

We are looking for maternity cover for our Head of Accounts Payable. The cover of the duration will be a minimum of 18 months. The successful candidate will manage a team of two accounting technicians and will be responsible for ensuring timely and accurate processing of invoices, ad-hoc payments, employees personal expenses,  and overseeing the on-boarding of all third party vendors and ongoing oversight of such vendors. The successful candidate will report to the Assistant Financial Controller.

Responsibilities of our AP team

  • Process purchase invoices and expense claims
  • Process requisitions and turn into POs
  • Set up suppliers and employees within the AP system, ensure company and employee information is kept up to date
  • Set up and maintain vendor and employee bank account details
  • Complete supplier statement reconciliations
  • Deal with invoice queries/payment queries from suppliers, ensuring all invoice/expenses are authorised in line with limits
  • Complete weekly payment runs and ensure all invoices and expenses are paid in a timely manner
  • Complete T&E breakdowns and track any WFH allowances
  • Processing of journals in relation to accounts payable
  • Reconciling and analysing credit card and petty cash spend, chasing up receipts and preparing monthly journal
  • Bi-annual and monthly payment reporting preparation
  • Completion of monthly employee audit reports
  • Performing manual payments
  • Maintaining and tracking of Fixed Assets
  • Booking and maintaining the cash breaks
  • Raising any ad-hoc invoices and track through to payment
  • Kick off any new vendor on-boarding requests and ensuring all relevant due diligence is actioned.
  • Completing the ultimate and related party checks
  • Ensuring that employees are following the correct vendor on-boarding and off-boarding processes, in-line with the vendor management policy
  • Liaising with multiple departments across the firm to ensure adherence with the vendor management policy
  • Maintaining the vendor management database
  • Maintaining and quarterly testing of the AP system
  • Promotion & communication of the Policy and Procedures for Accounts Payable and Vendor Management

Responsibilities:

  • To manage the Accounts Payable team and ensure effective and efficient performance
  • To ensure timely and accurate payments of vendor invoices and expenses and maintain accurate records and controls report
  • To ensure all vendors have been on-boarded in line with company policy and escalate any breaches to the BCC
  • Ensure all Critical and High risk vendor reviews have been requested ahead of the upcoming BCC
  • Ensure all Medium and Low risk vendor owners complete their annual attestations
  • To manage the fixed asset register and assist with annual inventory audits
  • To ensure month end tasks in relation to Accounts Payable are completed in a timely manner
  • Year-end audit requirements and assistance with statutory accounts
  • Assist with the implementation of new systems and the development of existing systems
  • Preparation of Office for National Statistics Purchases annual returns for the group and bi-annual and monthly payment reporting preparation
  • Understanding the business and keeping up-to-speed with business developments and being able to communicate this effectively to team members
  • Contribution to the implementation and maintenance of financial controls and systems to ensure regulatory compliance
  • Review all invoice detail and coding before being submitted for approval
  • Reviewing the leavers and joiners for the month to ensure they have been set up correctly
  • Complete Accounts Payable month end close
  • Review monthly transaction reports, ensure all files have been updated and reconcile to NT and AP system
  • Review AP journal preparations
  • Maintain relationship with vendor who provides support and consulting on our AP and GL systems
  • Ensure all AP responsibilities are being carried out and completed
  • Ensure AP policies and process notes are kept up to date
  • Keeping up to date with any policy or organisational changes and ensuring systems and processes reflect these changes
  • Provide support and motivation to the AP team

Skills and experience

  • The ideal candidate would have prior experience managing an accounts payable function
  • Strong analytical skills and attention to detail
  • Strong organisation skills
  • Strong excel skills
  • Strong interpersonal, communication and influencing skills with the confidence and ability to operate effectively at all levels including third parties and external customers
  • Ability to identity problems quickly and find suitable resolutions
  • Ability to work under pressure maintaining tight deadlines, high concentration levels and keeping up with work flow requirements
  • Experience of managing multiple suppliers and vendors
  • Willing to work in a highly-driven team environment

 

 

 

 

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