PMO Specialist/Administrator PMO Specialist/Administrator …

BNY Mellon
in London, United Kingdom
Permanent, Full time
Last application, 19 Jan 22
BNY Mellon
in London, United Kingdom
Permanent, Full time
Last application, 19 Jan 22
PMO Specialist/Administrator
What we do:

Digitization & Business Change group is dedicated to International business change, covering a wide range of programmes from new client / growth business opportunities, regulatory reforms, social change across EMEA Asset servicing. Activities include:
  • Coordination and management of the Digitization & Business Change, inclusive of budgeting and resourcing.
  • Consolidated reporting and communications.
  • Programme initiation and set up.
  • Change delivery across the Corporate portfolios (Strategic Growth and Change, Sustain/Support Current Business Model and Regulatory Control).

Role responsibilities
  • Conducting program/portfolio health checks and project traceability; assisting with internal audits
  • Assisting Senior Group Manager as required with Portfolio reporting, minutes, meeting bookings, presentations, and other ad-hoc departmental duties
  • Financial management of existing programmes and projects. Inclusive of supporting annual forecasting, administration, review of actuals against plans and resolving variances with Programme/Project Managers.
  • Project/Program reporting , do cumenting and tracking risks, issues
  • Documenting and tracking dependencies, constraints, action plan
  • Lessons Learned
  • Steering documentation (pack, minutes)
  • Booking meetings (across multiple time zones)
  • Scheduling workshops and assisting in the preparation and delivery of them.
  • Taking minutes as needed
  • Updating program/project documentation (Charter)
  • Preparing packs for meetings and governance
  • Preparing change control documentation
  • Support effective records management and adherence to Corporate Policy. This will include the ability to manage both shared drives and SharePoint sites.
  • Manage a workstream or small project as required under supervision of a Programme Manager

Experience & Qualifications:
  • Bachelor's degree or the equivalent combination of education and experience in business management or related field is required.
  • Strong experience in Programme/Project Management preferred. Project Management Professional (PMP) certification and/or Prince2 certification is preferred.
  • Strong written and verbal communication skills required.
  • Experience in the Financial Services Sector
  • Literacy in: Outlook, Word, PowerPoint (high level of skill essential), Excel, Visio, Project (latter not essential).
  • Flexibility in terms of both working hours and work undertaken will be required.

Person Specification
  • Strong written communication skills
  • Attention to detail
  • Able to multi-task and work to tight deadlines
  • Pro-active self-starter
  • Experience of working in a complex, cross jurisdictional matrix environment
  • Strong organisation and planning skills
  • Experience of administering Global meetings
  • Ability to quickly assimilate multiple programme/project MI reports, conduct quality assurance, scrutinize and clarify exceptions and then summarize themes and issues towards the production of MI reporting packs for Executive Committee and Board level consumption.
  • In depth cross-functional experience in administration, resource planning, governance, procurement and MIS.
  • Knowledge and use of PM tools and techniques; analysis of requirements, instigation of project controls, identification and analysis of cross project dependencies as well as production of detailed reports.
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