Office Manager Office Manager …

Mason Blake
in London, United Kingdom
Permanent, Full time
Last application, 18 Jun 21
Up to £40,000
Mason Blake
in London, United Kingdom
Permanent, Full time
Last application, 18 Jun 21
Up to £40,000
Posted by:
Daniel Behar • Recruiter
Posted by:
Daniel Behar
Recruiter
Mason Blake are a leading recruitment firm based in the city that specialises in providing top-tier Investment Management firms with high calibre candidates. We are currently looking for an Office Manager to provide support to our growing team of Recruitment Consultants. The role will have responsibility for managing the firm’s payroll and accounts, as well as administrative tasks.

Mason Blake are a leading recruitment firm based in the city that specialises in providing top-tier Investment Management firms with high calibre candidates. Our clients operate at the top end of the financial services market and work for the most prestigious investment houses. Our environment is professional and fast paced, with dynamic and entrepreneurial people who all strive to be the best.

We are currently looking for an Office Manager to provide support to our growing team of Recruitment Consultants. The role will have responsibility for managing the firm’s payroll and accounts, as well as administrative tasks. This will be an office-based role but we would be happy to discuss how flexible working could work for you.

Accounting responsibilities:

  • Working with spreadsheets, sales and purchase ledgers and journals
  • Calculating and checking to make sure payments, amounts and records are correct
  • Inputting remittance payments into Xero and noting paid invoices in spreadsheets
  • Controlling credit and chasing debt with client accounts payable departments
  • Inputting temporary worker hours, holiday and bonuses
  • Sending out temporary worker payslips and P45’s and answering all temporary worker queries
  • Reconciling finance accounts and direct debits
  • Using Xero Accounting software on a daily basis
  • Producing invoices for temporary staff and permanent placements
  • Calculating commission payments on a monthly basis

 

Administrative tasks:

  • Supporting the consultants with their day-to-day requirements, including diary management
  • Typing / updating CVs and adding candidate information to the database
  • Assisting with any IT issues which may arise
  • Sorting out incoming and outgoing daily post, deliveries and answering any queries
  • Manage company calendar
  • Any ad hoc tasks as required

The successful candidate will have:

  • Proven experience in managing payroll and statutory accounts
  • Excellent working knowledge of Xero or similar accounting software
  • Advanced proficiency in MS Office, in particular Excel
  • Strong interpersonal skills with a good telephone manner
  • High attention to detail and numerate
  • Excellent organisational, multi-tasking, and prioritisation abilities
  • Flexibility to accommodate last-minute changes and work under tight deadlines

Benefits:

  • 22 days holiday (increasing up to 26 days)
  • Medical Insurance
  • Life Insurance
  • Subsidised gym membership
  • Quarterly team building activities

“Mason Blake acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. Mason Blake is an equal opportunities employer and welcomes applications regardless of sex, marital status, ethnic origin, sexual orientation, religious belief or age.”

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