Northern Trust
in London, England, United Kingdom
Permanent, Full time
Be the first to apply
Northern Trust
in London, England, United Kingdom
Permanent, Full time
Be the first to apply
Northern Trust
Legal Team Administrative Assistant

This role is to act as an Administrative Assistant for the In-House London-based Legal Department, comprising 8/9 lawyers and the Company Secretarial Team of 3, working closely and collaboratively with the PA to the General Counsel, International.

• Creating and amending legal contracts, reports, presentations, spreadsheets and other documents
• Managing diaries, scheduling meetings and making hotel/travel reservations
• Scheduling, organising and acting as coordinator for board and committee meetings in conjunction with Company Secretarial team
• Producing Committee and Board packs (using Diligent software) and distributing to attendees
• Printing and binding Committee and Board packs
• Undertaking annual reconciliation of company and committee minutes
• Assisting PA to the General Counsel, International in supporting non-executive directors
• Preparing legal documentation for signature and arranging signatures
• Providing general administrative support: routine correspondence, answering telephones, greeting visitors, photocopying, faxing, scanning, filing, archiving
• Processing legal invoices and expense claims
• Managing IT service issues and requests
• Maintenance of Legal Department databases
• Cover for the PA to the General Counsel, International during absence
• Providing other general administrative support that may be required from time to time
The successful candidate will benefit from having:
• Experience providing senior administrative support in financial services or similar Ability to communicate at a senior level
• Ability to make sound judgements and independent decisions regarding planning, organising and scheduling of own work on a day-to-day basis with minimal instruction
• Proficiency in Microsoft Outlook, PowerPoint, Word and Excel (intermediate) - experience of producing and revising legal contracts preferable
• Excellent written and verbal communication skills
• Ability to proof-read to ensure the accuracy of the documents and correspondence
• Ability to prioritise work to ensure that deadlines are met
• Proactive approach
• Ability to maintain confidentiality

The competencies that would be valuable for this role include:
• Strong communication skills
• Effective time management
• Effective organisational skills
• Pro-active
• Able to carry out multiple projects simultaneously
• Able to prioritise workload, work well under pressure and keep to deadlines
• Able to communicate effectively with staff at all levels
• Accurate
• Discreet with confidential information
• Excellent team player

About Northern Trust:
Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With 130 years of financial experience and nearly 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

Working with Us:
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!

We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why Forbes ranked us the top employer for Diversity in 2018.

We'd love to learn more about how your interests and experience could be a fit with one of the world's most admired and ethical companies. Build your career with us and apply today.