This is a fantastic opportunity for an enthusiastic Executive Assistant looking to apply their existing experience and develop their career. This is a fast-paced role requiring a positive, confident and proactive approach for someone who can work productively in a pressurised environment.
You will be the main point of contact for the team, answering all calls in a professional and timely manner, passing on messages to the team. You will utilise your extensive diary management experience, including arranging both internal and external meetings, video conferences, WebEx meetings and conference calls, often across different time-zones.
Furthermore, you will be skilled at booking and coordinating complex business travel, visas, accommodation and department meetings and events. Additionally, you will be required to complete out-of-pocket expense claims, manage print room tasks and gather documents for meetings.
Additional administrative tasks will include processing invoices, assisting with PowerPoint presentations and documentation management including formatting, printing, binding and scanning, along with any additional ad-hoc team requests. We are also a highly collaborative workforce, so you may be expected to cover for other Executive Assistants if required.
To flourish in this role, you will come equipped with a proven track record in providing Executive Assistant support, ideally having supported large teams within a Financial Services or Professional Services firm. You will be highly organised with a proactive approach, with the ability to plan and prioritise a busy workload, meeting deadlines effectively.
You will also possess comprehensive PC skills, including intermediate Word, Outlook, Excel and PowerPoint, as well as outstanding organisational skills with an excellent eye for detail. Finally, communication is key in this role, so you will have excellent verbal and written skills with the ability to exercise appropriate judgment and discretion, especially when handling confidential information and working with various personality types.
If you are ready to take on a new role in a busy team, we look forward to hearing from you.
The Financial Management Group provides financial, tax and treasury services to all areas of Macquarie. The group is focused on providing strategic analysis and advice to Macquarie's businesses and senior management, managing Macquarie's funding, liquidity and capital position, ensuring Macquarie continues to meet regulatory and compliance obligations and managing Macquarie's corporate communications and investor relations.
Find out more about Macquarie careers at www.macquarie.com/careers
Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team.
Macquarie is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief. Advertised:
17 May 2019 GMT Daylight Time Applications close: