Company Secretary

  • £80,000
  • London, England, United Kingdom
  • Permanent, Full time
  • Non-disclosed
  • 09 Dec 18

A newly available opportunity within a global financial services entity

Overall responsibility for the Company Secretary function, including: To lead and deliver the strategic and operational objectives of the Corporate Secretariat function;

  • To act in the role of Company Secretary in respect of corporate governance and statutory, regulatory and governmental requirements as well as best practice requirements and standards for the Group’s Holding Company and its subsidiaries 
  • Undertaking corporate secretariat projects as and when required;
  • Day-to-day responsibility for company secretarial matters arising  including management of the board and committee calendar;
  • Management of Board Meetings and minutes thereof;
  • To provide administrative support to the boards and committees 
  • Liaising with the Group’s business functions in the preparation of agendas, creation and collation of the board and committee packs;
  • Administering and fully utilising the board portal 
  • Liaising with Formation Agents, Management Agents and local agents in all jurisdictions in which the group has incorporated subsidiaries;
  • Maintain positive professional working relationships with the team, Directors, NEDs and senior managers within the business;
  • Producing excellent written minutes of board and committee meetings within tight timeframes;
  • Stakeholder management including advising and guiding chairs of board and committee in pre-meets on topics and agenda items
  • Undertaking post meeting action follow up to ensure individuals are aware of their actions;
  • Preparing timely and accurate statutory filings to Companies House, relevant authorities or regulators and their equivalent in all jurisdictions in which the group  has incorporated a subsidiary;
  • Ensuring corporate change notifications are made in a timely manner; 
  • Maintaining statutory books, including registers of members, directors and secretaries;
  • Organising AGM’s  
  • Working closely with financial auditors and responding to their request for information in a timely manner;
  • Maintaining KYC packs for each subsidiary and to manage the distribution of these to/question on corporate structure from external parties when requested  
  • Experience 
  • Experienced in providing company secretary support to a Group structure made up of subsidiaries in multiple jurisdictions
  • Ability to work closely with Legal Department and to interact with the various divisions of the Group.
  • Excellent organisation skills
  • Excellent communication and presentation skill
  • Highly motivated
  • Good management skills
  • Ability to work under pressure and to deadlines
  • ICSA, ACIS or FCIS qualified preferred
  • Graduate or equivalent
  • Good practical experience of company secretarial matters in an EMEA or global function
  • A track record of executing in a company secretarial team
  • Experience in using company secretarial portal 
  • Experience in the requirements of global statutory filing regime