Board Support Assistant and Trainee Company Secretary Board Support Assistant and Trainee Company  …

in London, United Kingdom
Permanent, Full time
Last application, 25 Jul 21
in London, United Kingdom
Permanent, Full time
Last application, 25 Jul 21
Here at Quilter we are looking for a Board Support Assistant and Trainee Company Secretary to provide Company Secretarial Support to Quilter plc group entities.

About the Role

Key Responsibilities and Scope of role:

Director and Board Support (60%)

  • Working to the direction of the relevant Company Secretary and Assistant Secretary to provide full board meeting support to certain Business Oversight Boards and Committee meetings.
  • Maintaining the appropriate Board/Committee forward calendars, Actions Arising Schedule, and supporting the agenda setting process, including arranging pre- meetings
  • Uploading materials to Diligent in a timely and accurate basis
  • Providing cover for other members of the Team as and when required

Company Secretarial Support (20%)

  • Working to the direction of the Investment Platform Company Secretary to manage statutory compliance for Quilter’s entities, including updating  statutory records in Blueprint
  • With appropriate supervision, making routine filings at Companies House
  • Update the team calendar for tasks you undertake and take responsible for the tasks as allocated, including managing the Close Links process, the registered office lists and Annual Controllers Report
  • Draft and review routine minutes, accounts and resolutions
  • Manage the execution of corporate documentation
  • Undertake Company searches at Companies House
  • Provide transactional support to the Business Company Secretaries

Team Administration (15%)

  • Providing general support to the Business Company Secretaries, including diary management and general administrative support
  • Managing room and catering bookings for the Boards
  • Setting dates for Business Board and Committees as requested
  • Maintaining the team corporate diary
  • Supporting on the management of Diligent for the subsidiary companies, including maintaining the Subsidiary User Grid; reviewing the Diligent Manual and supporting the induction of team members to appropriate use the service
  • Maintaining the team corporate diary for meetings you are responsible for
  • Providing cover for other team members as requested

Support for the Quilter Corporate Secretariat Team Strategy (5%)

  • Take responsibility for the delivery for the items in accordance with agreed timescales

About You

You will be a graduate or part qualified Chartered Governance professional, with some experience gained within a corporate secretariat function.

You'll have a strong team working and collaborative working style with a high level of PC skills including Word, Excel, Powerpoint, Outlook as well as strong administration skills.


No matter what job you do you should feel valued and appreciated.  That's why we offer a competitive total reward package, which enables our employees to share in the success they help to create.

Holiday: 26 days

Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it

Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions

Private Medical Insurance: Single cover as standard, cover can be increased at your own cost

Life Assurance: 4x your salary, cover can be increased at your own cost

Income Protection: 75% of salary payable after 26 weeks of absence

In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.

About Us

Quilter is a leading provider of advice, investments and wealth management in the UK and internationally. Managing over £100 billion of investments on behalf of over 900,000 customers, we operate in one of the largest wealth markets in the world – and one that is growing.

Our promise

At Quilter, we're committed to creating an inclusive culture that embraces diversity. We promote equal opportunities and make sure no applicant receives less favourable treatment on the grounds of gender, marital status, nationality, ethnicity, age, sexual orientation, responsibilities for dependants, physical or mental disability. We select candidates for interview based purely on their skills, qualifications, experience and potential.

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