Assistant Company Secretary

Key Responsibilities

Legal Entity Support

  • Act as company secretary for various real estate legal entities, such as general partners and stand-alone investments subsidiaries.
  • Arrange board meetings; produce board packs and minutes to a high standard, and draft ad hoc transaction related board resolutions.
  • Act as 'shadow' company secretary for various offshore entities where UK company secretarial support is required for local drafting and execution.
  • Maintain records of all real estate investment subsidiaries and associated property assets, in the UK, EU, US and Asia.
  • Initiate regular reviews of dormant companies and work with internal and external parties to facilitate solvent liquidations.

Director Support

  • Maintain full records of staff directorships and associated property assets and manage the process for directorship reviews, appointments and resignations.

Document Execution

  • Take an active role in a busy document execution function, providing emergency cover for sealing administration where required. Facilitate and advise on document execution in the UK and offshore.
  • Maintain key documentation relating to delegated client signing authorities/sealing officers and act as a primary sealing officer executing transactional documents on a daily basis.

Support to Head of Legal

  • Establish and maintain timetable in conjunction with retained lawyers to ensure that significant litigation and non-procedural litigation reports are received each quarter.
  • Draft quarterly Legal Risk Report to M&G Ltd, on behalf of Head of Legal.

General

  • To understand and demonstrate positive behaviours in line with our Attributes and Expectations.
  • To understand the Health and Safety responsibilities appropriate for your role and ensure that they are undertaken in accordance with the relevant Company policies, procedures and guidelines. This includes responsibilities relating to your own H&S and others affected by your actions. Any concerns relating to H&S risks must be escalated to your line Manager and the Company's H&S Manager.
  • To understand the Company's Sustainability vision and apply the Sustainability Strategy as appropriate for your role.