Administrative Assistant - Resource Planning

  • Competitive
  • London, England, United Kingdom London England GB
  • Permanent, Full time
  • Bank of America Merrill Lynch
  • 19 Mar 18 2018-03-19

Administrative Assistant - Resource Planning

Job Description:
Corporate Title: Non-Officer
Location: Chester
Line of Business: Corporate Audit

Here in our Chester Office we are looking for an Administrative Assistant to join the corporate Audit team. The successful candidate will be responsible for centralising the resource planning across the EMEA Corporate Audit Department

In return we not only offer the training and support you'd expect from a leading global bank but also the opportunity to grow your career right here in Chester. With exposure to a variety of financial products and the continued year-on-year growth of the team, we can offer excellent mobility and development.

Associates within Corporate Audit are assigned to work on specific Audits during the course of the year. Currently each individual team has responsibility for its own resource planning but this function is to be centralised with the aim of improving the efficient sharing of resources across the department.

As an Administrative Assistant your main responsibilities will involve:

  • Assigning associates to work on each of the audit jobs, considering the skills and experience of each associate and the hours required for each job
  • Ensuring that all audit jobs are adequately resourced and that each associate's time is fully allocated, taking into account vacation and training time
  • Reassign resources as required to respond to unforeseen circumstances
  • Build strong working relationships with the Audit Directors and Audit Managers to understand their resourcing requirements
  • Identify opportunities to reallocate associates' time to achieve efficient allocation of resources across all teams within the department
  • Complete adhoc tasks as required. This could involve assisting the administrative assistants within the team or being involved in the preparation of reporting for internal and external stakeholders, depending on the skills and experience of the candidate.

As an Administrative Assistant your skills and Competencies will ideally include:

Essential Skills
  • Previous experience in resource planning is required
  • Experience in utilizing a resource planning tool, preferably RETAIN
  • Solid organizational skills
  • Excellent communication skills
  • Flexible approach
  • Sound knowledge of Outlook
  • Microsoft Excel/ PowerPoint skills

  • Ability to prioritise and multi-task effectively
  • Attention to detail
  • Ability to be self-sufficient and proactive, taking ownership of work
  • Teamwork and partnering with key stakeholders

About Bank of America Merrill Lynch

Bank of America is one of the world's leading financial institutions, serving individual consumers, small- and middle-market businesses, large corporations and governments with a full range of financial and risk management products and services. Bank of America Merrill Lynch is the marketing name for the global banking and markets businesses.

The company has had a presence in EMEA since 1922. With offices in 23 countries on three continents, it offers an integrated and comprehensive set of products and services across Global Corporate and Investment Banking, Global Markets and Consumer Card, serving the needs of individual, corporate, institutional and government clients, combining the best of local knowledge and global expertise. Developing solutions for social and environmental challenges is at the core of Bank of America Merrill Lynch's responsibility platform. In more than 90 countries around the world, we partner with employees, clients and stakeholders to help make financial lives better.

If you're interested in this opportunity please send your details to us by applying online.

Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mindset are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer, and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnic or national origins, age, sexual orientation, socio-economic background, responsibilities for dependants, physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience.

As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment.