Vacancy Name

Business Support Administrator




Vacancy No

VN1952




Employment Type

Permanent




Duration

N/A




Location City

Altrincham




Location Country

United Kingdom




Company Description

Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential.




Description

We are seeking an experienced and highly organised Business Support professional to join our team. This role will provide essential administrative and operational support to the accounts team, ensuring the smooth running of the office, non-chargeable activities and internal processes.



Working closely with the partners, the successful candidate will play a key role in maintaining efficiency across client communications, internal coordination, and business support functions.




Key Responsibilities

Business & Accounts Support:

• Onboarding of clients, prepare and manage engagement letters

• Support the invoicing process and monitor billing schedules

• Maintain accurate client records and carry out ongoing data cleansing

• Produce ad hoc reports and support basic data analysis



Client & Team Coordination:

• Coordinate mailshots and client communications

• Provide administrative support to the accounts team as required

• Assist with ad hoc projects across the business

• Organise team events

• New starter onboarding and co-ordination with line managers



Operations & Administration:

• Manage incoming and outgoing post

• Support general office administration and operational tasks

• Ensure documentation and internal systems are kept up to date



Office Admin:

• Responsible for health & safety at the office

• Meet and greet visitors and handle incoming calls professionally when required

• Keyholder and main point of contact for suppliers

• Daily office tasks

• Maintaining and purchasing of office supplies




Key Requirements

• Previous experience within an accountancy practice is highly desirable

• Experience in an administrative or business support role within a professional services environment

• Strong organisational skills with excellent attention to detail

• Experience with facilities or office management desirable




Additional Requirements

• Confident communicator with a professional and personable approach

• Ability to manage multiple tasks and prioritise effectively

• Proficient in Microsoft Office




Model

Office Based




Salary

Competitive




Benefits

Benefits

• Company Pension Scheme

• 25 days of annual leave + bank holidays

• Additional annual leave days from certain levels of seniority

• Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum

• Business closure over Christmas*

• Life Assurance x4 annual salary

• Enhanced family leave policies

• Enhanced Company Sick Pay

• Employee Assistance Programme - 24/7 support, free and confidential

• Corporate Discounts Platform



Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as:

• PMI single or family

• Critical Illness Cover

• Cash plan

• Cycle to work

• Eye care

• Dental

*subject to exceptions and business needs