Office & Payroll Manager – Zurich

Job Summary

We are seeking a highly-organized and motivated individual for the role of Office & Payroll Manager to be based in our Zurich office. The role will involve travel booking, reception services, coordinating office contractors, security and other property-related services in addition to managing payroll and benefits administration. The position requires someone highly organised with the ability to provide a positive experience for guests and employees alike.

Winton is a global investment management and data science company. Founded in 1997, Winton’s business is grounded in the belief that the scientific method can be profitably applied to the field of investing. The firm aims to help savers and institutional clients meet their investing goals by building intelligent, long-term investment systems that evolve as markets change.  Winton employs more than 400 people in nine offices around the world and manages approximately $30 billion of assets for many of the world’s largest pension funds, sovereign wealth funds, banks and fund platforms.

We are seeking a highly-organized and motivated individual for the role of Office & Payroll Manager to be based in our Zurich office. The role will involve travel booking, reception services, coordinating office contractors, security and other property-related services in addition to managing payroll and benefits administration. The position requires someone highly organised with the ability to provide a positive experience for guests and employees alike.

Responsibilities

Reception, Administrative Support & Facilities Management

  • Ensure that colleagues, clients, and all other visitors experience a professional and welcoming reception.
  • Coordinate travel bookings, including liaison with travel agents and London Corporate Services.
  • Inventory and purchasing of all office supplies and employee food service requirements.
  • Distribution of all incoming and outgoing mail, including booking couriers and federal express shipments as needed.
  • Calendar management for the senior team in Zurich office and expense reporting.
  • Coordinate payment of vendors through the Zurich and London offices accounting procedures.
  • Manage security and building access in close coordination with London Corporate Services and Technology teams.
  • Source and monitor all vendors and contractors supporting the Zurich office.
  • Liaison with Landlord, including coordinating minor repair works and dealing with rent/service charge approvals.

Benefits, Payroll & Employment Law

  • Responsible for the Zurich payroll, which includes gathering of inputs, liaison with a third party payroll provider, checking outputs/ payslips and validation of the annual employee payment summaries, ensuring that all payroll processes are in accordance with legal requirements and tax laws in Zurich.
  • Ensure that all local insurance cover is maintained and renewed as required, as well as resolving employee queries.
  • To maintain electronic and hard copy records for all employees as required by the Swiss authorities and to ensure that the Swiss Employee Handbook is current with employment requirements.

Requirements

  • Fluent German speaking skills and working knowledge of Swiss tax including the Canton of Zurich is essential.
  • Previous experience in office management at a small to mid-size firm.
  • Ability to work autonomously with minimal direction.
  • Experience in administrative support, including calendar management and travel bookings.
  • Strong organizational skills with the ability to multi-task and prioritize work load, while maintaining a high level of attention to detail.
  • Experienced with managing Swiss payroll and employee benefits administration;
  • Experience in handling sensitive data with discretion.
  • Strong organisational skills, logical approach to problem solving and a proven ability to prioritise between competing demands.