Office Manager

  • CHF Excellent package
  • Zurich, Switzerland
  • Permanent, Full time
  • Non-disclosed
  • 15 Jan 18 2018-01-15

We are seeking to hire a highly-organized individual as Office Manager in Zurich. Your responsibilities will include travel booking, reception services, coordinating office contractors, first aid and security, and other property-related services. You will also be responsible for employee benefits administration and monthly payroll.

We are seeking to hire a highly-organized individual as Office Manager in Zurich. Your responsibilities will include travel booking, reception services, coordinating office contractors, first aid and security, and other property-related services. You will also be responsible for employee benefits administration and monthly payroll.

Responsibilities

Reception, Administrative Support & Facilities Management

  • Ensure all employees, clients and other visitors experience a professional and welcoming reception.
  • Coordinate travel bookings, including liaison with travel agents/
  • Inventory and purchasing of office supplies and employee food service requirements.
  • Distribution of all mail, including booking couriers and federal express shipments as needed.
  • Calendar management and expense reporting.
  • Coordinate payment of vendors.
  • Manage security and building access.
  • Source and monitor all vendors and contractors supporting the Zurich office.
  • Liaison with Landlord, including coordinating minor repair works and dealing with rent/service charge approvals.

Benefits, Payroll & Employment Law

  • Responsible for the Zurich payroll ensuring that all processes are in accordance with legal requirements and tax laws.
  • Ensure that all local insurance cover is maintained and renewed as required.
  • Maintain employee records as required by the Swiss authorities
  • Ensure that the Swiss Employee Handbook is compliant with employment requirements.

Requirements

  • Fluent German speaking skills and working knowledge of Swiss tax including the Canton of Zurich is essential.
  • Previous experience in office management at a small to mid-size firm.
  • Ability to work autonomously with minimal direction.
  • Experience in administrative support, including calendar management and travel bookings.
  • Strong organizational skills with the ability to multi-task and prioritize work load, while maintaining a high level of attention to detail.
  • Experienced with managing Swiss payroll and employee benefits administration;
  • Experience in handling sensitive data with discretion.
  • Strong organisational skills, logical approach to problem solving and a proven ability to prioritise between competing demands.