• Negotiable
  • Singapore
  • Permanent, Full time
  • Standard Chartered Bank Singapore
  • 22 Sep 17

Vendor and Administration Analyst

  • Location: Singapore
  • Salary: Negotiable
  • Job Type: Full time

Please view Job Description for details.

Job Title: Vendor and Administration Analyst
Type: Permanent

Standard Chartered is a leading international bank operating in some of the most dynamic markets in the world, in Asia, Africa and the Middle East. Our successful and sustainable business is built on doing tangible, long term good for our customers, our people and the communities we serve.
FM TPT is a dynamic and diverse technology team based multiple locations that focuses on the development and maintenance of key applications used in the full end to end processing of Financial Markets' trades and post trade management.

A successful candidate will be able to manage the following key deliverables:
* Balance the demands of being the key Vendor management resource in a large team with administrative requirements
* Manage and design process for Travel booking, tracking and reporting
* Manage Statements of Work, Purchase Orders and invoices timing tracking and processing
* Manage onboarding & off boarding for both employees and contractors
* Be a subject matter expert for all of the above

This is a key role which will play pivotal role in the department.

Key Roles and Responsibilities


Vendor Management
  • Develop and maintain strong working relationships with external vendors
  • Develop and maintain strong working relationships with internal support (Infra, PSS etc)
  • Manage and monitor the external vendor mailbox
  • Manage vendor's master list
  • Manage fixed term, agency and direct contractors master list
  • Track and monitor all committed external vendor costs through SOW, PO and invoices
  • Manage invoicing process; owning the end to end process of receiving a SOW, raising a PO, receiving invoices, and confirming payment with the vendors
  • Establish and manage the aged debt reports with all external vendors
  • Manage and maintain all SharePoint documentation
  • Ensure that all invoices are properly approved by the Project Managers
  • Manage and monitor validation and approval of external consultants timesheets with the respective Project Managers
  • Ensure resources are booked as per SOW (vendor rate / employee rate)
  • Check periodically with Managers that resources are still working on the project
Resource Management
  • On boarding and off boarding; owning end to end process of raising a job requisition, constantly following up with NEW operation team and supplier through the process and raising logistic requests; laptop/access card etc
  • Correct start date and allocation to project, correct allocation in project plan, setup in clarity - in collaboration with Project Managers)
  • Check resource allocations for all existing staff when on boarding and work with the Project Managers to resolve under / over allocations
Travel Process
  • Manage and monitor the travel process.
  • Track all POs and ensure that they are set up correctly
  • Keep an accurate approved travel list and ensuring that actuals hit the Project financials

Other Key Responsibilities
  • Manage the Vendor mailbox
  • Assist with event and meetings (room bookings etc)
  • Take minutes for all Governance and management related meetings
  • Stationary / equipment orders
  • Develop and management best practices templates

Qualifications and Skills

  • Strong financial tracking / monitoring skills (excel) and presentation skills (PowerPoint)
  • Strongly results-oriented
  • Ability to assist/take on many task assignments and execute them simultaneously
  • Able to handle very complex people and project related matters with willingness and patience to handle more mundane tasks when needed
  • Highly organised with a keen sense of prioritization
  • Team player
  • Strong sense of accountability
  • Outstanding interpersonal skills with the ability to interact and drive outcomes across the various projects; able to deal effectively with all seniority levels and cultures throughout the organisation
  • Problem resolution; ability to plan, organise both strategic and tactical solutions

How To Apply

You can search and view current opportunities across our organisation and apply immediately by visiting www.standardchartered.com and selecting Careers. To help speed up your application, please note the following:

- You will need to log in (or register if you are visiting our careers site for the first time) before you can apply for a specific role

- Some roles may require you to undertake an online talent assessment in addition to completing the application form (to facilitate this process it is preferable that you provide us with an email address as part of your contact information)
- We will ask you about your education, career history and skills and experience, it may be helpful to have this information at hand when completing your application

It usually takes 15 - 20 minutes to complete the application form; you can save your application at any time and return to complete it at your convenience.

Closing Dates

The closing date for applications is 30/09/2017. Please note all closing dates are given in Hong Kong time (GMT + 8 hours). We aim to respond to successful applicants within four weeks and will keep a record or your application in our database so that we can contact you when suitable vacancies arise in future.

Diversity and Inclusion

Standard Chartered is committed to diversity and inclusion. We believe that a work environment which embraces diversity will enable us to get the best out of the broadest spectrum of people to sustain strong business performance and competitive advantage. By building an inclusive culture, each employee can develop a sense of belonging, and have the opportunity to maximise their personal potential.