• Competitive
  • Singapore
  • Permanent, Full time
  • Citibank NA
  • 22 Sep 17

GCG - Executive Secretary

GCG - Executive Secretary

  • Primary Location: Singapore,Singapore,Singapore
  • Education: High School Diploma/GED
  • Job Function: Sales
  • Schedule: Full-time
  • Shift: Day Job
  • Employee Status: Regular
  • Travel Time: No
  • Job ID: 17059563


Description

  • Extensive and complex management of schedule, coordinate all aspects of executive level appointments and meetings and receive visitors
  • Arrange conference calls, meeting and workshops
  • Coordinate and organize various travel arrangements including booking flights, hotels, travel visa and transportation, etc.
  • Process expenses in line with corporate expenditure control guidelines and track and reconcile the expense payment
  • Track and compile report of staff's leave schedule, remote office schedule and training attendance and plan (including oversea staff in North America)
  • Support new hire onboarding and provide administrative support for exit staff
  • Track and compile report of new starters and leavers to adhere with audit requirements
  • Update contact lists, distribution lists, organization charts and produce PowerPoint presentations to a high visual standard; raise tickets through ServiceNow for the team and keep track on resolution
  • Manage the purchase of stationery, equipment and software, etc. as required
  • Create and maintain files of manager's correspondence and records, etc.
  • Assist with Ad hoc reports and special projects


Qualifications

  • College graduate with at least 10 years of working experience in banking or similar environment
  • Highly proficient in MS Office (PowerPoint, Word, Excel and Outlook); ability to gain a strong command of new systems (procurement, expense reimbursement, etc.)
  • Excellent command of both spoken and written English
  • Strong interpersonal, communication and organizational skills
  • Attention to details, prioritize workload with ability to handle multiple tasks and work independently
  • Presentable, confident and comfortable interacting with people at all levels