Executive Administrative Assistant

  • Not Specified
  • Singapore
  • Contract, Full time
  • Randstad Sourceright Singapore
  • 11 Oct 18

Job Responsibilities: * Provide primary support to an existing team of traders, and manages all existing and new hires’ onboarding & offboarding logistics matters * Assisting, planning and leading the organization for quarterly and annual department events * Handles team’s travel and flights arrangements, coordinating

Job Responsibilities:

  • Provide primary support to an existing team of traders, and manages all existing and new hires’ onboarding & offboarding logistics matters
  • Assisting, planning and leading the organization for quarterly and annual department events
  • Handles team’s travel and flights arrangements, coordinating overseas accommodation and logistics for business trips
  • Manage filing, invoicing and processing of expense claims (using Concur) and other related record-keeping
  • Maintaining group annual and medical leave records and handling phone enquiries for the trading teams
  • Providing general administrative support including photocopying, booking meeting rooms, stationery re-ordering, typing, filing, courier mail, etc.
  • Assisting in ad hoc projects and other administration support when required

Requirements:

  • Degree in Business Administration or Diploma in Secretarial
  • Minimum 6 years of relevant working experience in the secretarial field and team administration, preferably with some working exposure in the banking / financial industry
  • Excellent interpersonal & communication skills
  • Prior exposure with Concur for all travel and expenses management.
  • Strong organizational skills, attention to details and initiative
  • Confidence in managing relationships and conversations across all levels
  • Team player and able to work independently under pressure and tight deadlines
  • Due to primary operations requirements to oversee regional countries like China, Taiwan and Hong Kong, Chinese language (Simplified & Traditional) reading and understanding skills are preferred.

 

EA License: 94C3609

Reg No: R1110438