Corporate Services Executive, Contractor

  • Competitive
  • Singapore
  • Contract, Full time
  • Schroder Investment Management (Singapore) Ltd
  • 10 Dec 17 2017-12-10

As the Corporate Services Executive, you will be part of the Facilities department assisting the Corporate Services Manager in a number of functions that help deliver a supportive, efficient, safe and secure environment to operate in. This is achieved via a range of services – facilities management, procurement, operational support, vendor management and budgeting.

Key Responsibilities:

Facilities Management

  • Maintain a safe and efficient work environment for the organization through daily visual checks of the office premises and rectify issues, with relevant vendors promptly.
  • Act as point of contact for building maintenance problems and contact the building management or building engineer or other vendors for repairs and maintenance needs.
  • Provide basic troubleshooting on problem office equipment.
  • Assist and/or coordinate any moves/relocation/restack activities
  • Prepared to work at least one weekend per month to oversee the maintenance of aircon units and facilities equipment.
  • Procurement and Vendor Management
  • Ensure contracts are renewed in timely manner
  • Perform procurement process according to Procurement Policy
  • Engage vendors for any restacking or corporate services tasks
  • Engage vendors for any operational support and maintenance works.

Operational Support                                                                                                                                                                                                                                      

  • Standby support to the reception desk (ad hoc basis)
  • Assist the Cognitive Science & Automation (“CSA”) department with operational work
  • Assist with training rooms arrangements according to requestors’ needs
  • Help to ensure the mail room function is operating well and urgent external delivery are promptly processed.
  • Process non-IT invoices and ensures invoices are matched with Delivery Orders or quotations before payment.
  • Assist with the management of vendors for non-IT commodities and services, including tracking of quotations and invoices.
  • Issuance / deletion Office Security Access Card in the system
  • Liaise with Landlord relating to new card or deactivation of lost cards for the turnstiles at lobby.

Business Continuity

  • Assist the Corporate Services Manager to manage and review the organisations emergency preparedness and business continuity.  Ensure a safe and efficient facility(s) for employees to support compliance with local Health and Safety requirements.

Budget/Financial Management

  • Continuously identify and drive cost savings opportunities and efficiencies. 
  • Work closely with Finance on items including but not limited to Accounts Payable.
  • Seek opportunities to improve services while containing costs.

Other

  • Provide prompt and good services to internal customers.
  • Participate in any cross-functional or other ad hoc projects delegated by the Management through Head of Department.