Associate, Workplace Management

  • Attractive
  • Singapore
  • Permanent, Full time
  • GIC Private Limited
  • 10 Apr 19

We are one of the largest investment management organizations in the world, with over 1000 people working together to create long-term value.

Corporate Administration & Infrastructure Department

 The Corporate Administration & Infrastructure Department (CAID) is responsible for managing the workspace of GIC’s offices in 10 locations, procuring office goods and services and market data, implementing enterprise digital workplace solutions, and managing the business continuity management programme. At CAID, we challenge boundaries on how to provide an excellent experience for our employees at work and to enhance theirs and our effectiveness and efficiency.

We are looking for a suitable candidate to join CAID in the area of workplace management as an Associate.

Key Responsibilities
•  Ensure the regular maintenance and smooth running of the building management, mechanical & engineering and security systems, working with outsourced vendors and providers and rostered duties to provide round the clock support for robust office infrastructure
• timely and efficient execution of tasks and support of the day-to-day operations for workplace security/safety which may include overseeing requests from global offices
•  collaborate with global offices/cross functional teams to identify, propose and deliver initiatives using cutting edge techniques and technologies e.g. Artificial Intelligence, Data analytics etc. to improve overall effectiveness of the workplace services
•  resolve incidents ensuring swift resolution, minimal disruptions and identifies root causes of incidents for continual improvement
•  liaison with landlord on facilities, corporate lease related matters and renovation/upgrading works for the offices
•  Understand business requirements and assist in renovation and refurbishment projects
•  Provide regular reports on cost management and budget spent against service delivery (e.g., outage reporting and incident responses)
•  assist to drive process improvements and efficiencies within the corporate real estate domain (e.g. use of new technologies)
•  assist to ensure compliance of facilities management with regulatory requirements (e.g. health, safety & environment regulations)

Experience and Attributes Requirements 
•  A good degree in Engineering / Facility / Project Management with 1 year post-graduate work experience
•  High personal integrity, intellectual curiosity and ability to exercise initiative
•  Self-directed and results oriented, with preference for a fast-paced work environment
•  Competent team player, with emphasis on team results and goals
•  Strong customer-orientation, interpersonal and communications skills, with ability to manage key business stakeholders across different job levels and collaborate with team members on corporate wide projects and initiatives
•  Well-organised with good project and time management skills and adaptability to evolving situations
•  Possess critical thinking and root cause analysis skill sets
•  Familiar with big data presentation would be an advantage (eg. Tableau)
•  Knowledge with MS Suites to include Excel, Outlook, Word, PowerPoint, Projects, Planner
•  Willingness to be on call 24 hours a day for facilities related issues
•  Ability to multi-task and travel
•  Working knowledge with Autocad would be an advantage