Description & Requirements

WHAT MAKES US A GREAT PLACE TO WORK

We are proud to be consistently recognized as one of the world's best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor's Best Places to Work list and have maintained a spot in the top four on Glassdoor's list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don't happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.

WHO YOU'LL WORK WITH
You'll join our EMEA Travel & Expense (T&E) team as an Intern, where you'll play an integral role in processing invoices and expenses with a high level of functional and technical expertise. In this role, you'll operate with autonomy to ensure accurate and timely entry of expenses into the system. You'll also be a key point of contact for internal and external stakeholders - responding to inquiries, upholding policy compliance, and delivering exceptional customer service. Your work will help maintain adherence to Bain's T&E policies while supporting employees through clear guidance and issue resolution.

WHERE YOU'LL FIT WITHIN THE TEAM
This is a fixed-term, full-time paid internship based at the GBS Warsaw office, Bain's Global Business Services center. This is a minimum 6-month opportunity with the possibility of extension based on business needs and performance. It offers hands-on experience in finance operations within a global professional services environment. You'll gain insight into core finance processes while developing strong analytical, communication, and problem-solving skills in a collaborative and supportive team setting.

WHAT YOU'LL DO

• Review employee expense reports for accuracy, completeness, timeliness, and compliance with company policies.
• Audit and process Travel & Expense claims, ensuring appropriate documentation and correct accounting treatment.
• Communicate with employees and internal stakeholders to resolve outstanding expense-related items and support timely completion of process.
• Identify discrepancies, duplicate payments, open balances, and non-standard submissions requiring further review or correction.
• Prepare and analyze reports supporting finance operations, including open balance reports, termination-related items, and other operational reviews.
• Support the US Finance team with corrections, reporting activities, reconciliations, and other finance-related tasks.
• Use systems such as ServiceNow to manage requests, track activities, and support daily operations.
• Perform routine audits and contribute to process improvements while maintaining a high level of customer service.

ABOUT YOU

• Graduate of future graduate in Finance, Accounting, Business, Economics, Languages, or a related field.
• First professional experience in Finance, Accounting or a related area is highly valued (6 - 12 months preferred).
• Fluency in English, both written and verbal.
• Strong attention to detail and excellent organizational skills.
• Good analytical problem-solving abilities.
• Comfortable working with Excel, reporting tools, and financial systems.
• Proactive and collaborative team player with a willingness to learn.
• Strong communication skills and confidence in working with internal stakeholders.
• Interest in finance operations, accounting processes, or working in an international business environment.
• Availability to work 40 hours per week.
• Open to working in a hybrid model, with 2 days per week from the office in Warsaw and 3 days remotely.