Legal Support Ebilling & Operations, Associate Legal Support Ebilling & Operations, Associate …

State Street
in Gdańsk, Pomorskie, Poland
Permanent, Full time
Be the first to apply
State Street
in Gdańsk, Pomorskie, Poland
Permanent, Full time
Be the first to apply
State Street
Legal Support Ebilling & Operations, Associate
Position summary:

The Operations & Ebiling Specialist will be a part of the operations team within the Legal, Corporate Administration, Regulatory Affairs and Security division. Under the supervision of the Legal Operations Manager, the Specialist is responsible for working with the Chief Administration Officer and Legal Operations Team to manage aspects of the Legal department billing and reporting processes.

  • Reporting & Analysis - Run regular reports from the eBilling system. Prepare detailed analytics into presentation and summary format. Follow-up with managers, Finance, and law firms as necessary. Perform ad-hoc analyses as required
  • Data Integrity - Entering and validating legal data regarding eBilling and matter management, including budgets, timekeeper rates, invoice approvals, matter scope and status. Accurately track and update timekeeper and rate data from retention agreements and invoice approvals.
  • End User Support - Work with internal and external legal professionals to create new end user accounts, onboard vendors, resolve billing inquires, support end user questions and issues. Provide on demand training of the matter management and eBilling system. Explain and enforce billing guidelines.
  • Manage Agreements - Verify, organize, analyze, and report on updated law and other professional service firm retainer agreements. Maintain State Street's billing guidelines

  • Bachelor's degree
  • 2+ years of related electronic billing experience, legal category experience preferred
  • Understanding of accounts payable and invoice processing
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
  • Attention to detail, quality and accuracy
  • Strong organization, task management, and problem-solving skills
  • Strong verbal and written communication skills
  • Ability to ensure strict confidentiality at all times
  • Ability to work both independently and as part of a team
  • Desire to work collaboratively to meet team objectives

We offer:
  • Employee savings plan
  • Premium life insurance package
  • VIP medical package
  • International operating environment
  • Language classes
  • Soft skills trainings
  • Technical workshops
  • Development sessions with a mentor
  • Diversity of opportunities across a range of challenging and highly complex activities
  • Technical or leadership career pathway