Specialist, Finance Operations Specialist, Finance Operations …

AIA Bhd
in Cyberjaya, Selangor, Malaysia
Permanent, Full time
Be the first to apply
Competitive
AIA Bhd
in Cyberjaya, Selangor, Malaysia
Permanent, Full time
Be the first to apply
Competitive
Specialist, Finance Operations
Key responsibilities:

Accruals and Prepayments:
  • Prepare monthly prepayment schedule and amortization entries
  • Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet
  • Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting
  • Follow up outstanding manual accrual / Nil reply from users


Fixed Assets:
  • Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition
  • Preform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing
  • Preform Actual Run for Fixed Asset Depreciation monthly
  • Perform AUC transfer upon request with approval


Billing:
  • Prepare monthly fixed billing to business partner according to group timeline
  • Provide brief explanation and attend business partner's queries
  • Prepare quarterly true up adjustments based on actual cost incurred
  • Prepare and submit withholding tax document that is required by business partner for settlement purpose


Intercompany:
  • Review and ensure DN/CN receive from LBU provided with supporting document such as SOW and settlement agreement
  • Prepare upload template and park document into SAP
  • Save DN/CN and its supporting document Shared Drive in proper order.
  • Prepare settlement summary and send to LBUs for approval according to the agreed threshold
  • Communicate with Treasury team to reserve fund prior to settlement
  • Follow up with BUs regarding the settlement and perform intercompany settlement to BUs
  • Send settlement reminder and follow up with LBUs
  • Perform open items clearing for after perform settlement
  • Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified

Fixed Deposit:
  • Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting

AR Aging:
  • Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.
  • Reconcile sub-ledger list tally with control account
  • Update and monitor AR credit control as per group policy, not more than 30days settlement

Bank Reconciliation:
  • Perform weekly clearing of cash open item
  • To investigate and reconcile the differences on a timely basis
  • Prepare Bank Reconciliation Report monthly (N+3)


Journal Entries:
  • Preparation of journal voucher for approval
  • Parking all the Journal Voucher in the SAP system
  • Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting


Reinsurance:
  • Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs
  • Complete the upload of Retro Reinsurance templates provided by local BUs
  • Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads
  • Perform IC matching and ensure zero variance and any variance supported with justification
  • Prepare and send Reinsurance Debit Note to local BUs
  • Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs
  • Perform reinsurance settlement to local BUs
  • Send settlement reminder and follow up with un-remitted fund with local BUs


Others
  • Ensure all processing and reconciliations are completed at month-end
  • Ensure accounting entries are in accordance to the AIA accounting policies
  • Ensure tasks are performed in accordance with the internal control procedures as per the SLA agreed with Local Business Units,
  • Assist Manager of Finance Operations on other projects and matters as and when required
  • Perform coaching and guidance to other Associates/Senior Associates, Finance Operations - General Accounting on the General Accounting tasks.
  • Prepare KPI Report for the processes in accordance to the agreed SLA/signed SOW
  • Perform other responsibilities and duties periodically assigned by immediate manager in order to meet business requirements


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