(Senior) Mandate Officer (Senior) Mandate Officer …

European Investment Bank
in Luxembourg, Luxembourg, Luxembourg
Contract, Full time
Be the first to apply
European Investment Bank
in Luxembourg, Luxembourg, Luxembourg
Contract, Full time
Be the first to apply
The EIB, the European Union's bank, is seeking to recruit for its Directorate, Operations Directorate (Ops) - Mandate Management Department (MM) – Institutional Mandates Division (IM) - Implementation Unit at its headquarters in Luxembourg, a (Senior) Mandate Officer. This is a full temporary position at grade 5/6.

The term of this contract will be until 31/12/2022, as this is a temporary replacement assignment, no extension or conversion of the contract is foreseen

 The position is linked to Partnership Financial Instruments

Panel interviews are anticipated for end of april/early may


The remit of the Mandate Management Department includes the facilitation of consistency in mandate development and life-cycle management processes, for both new and existing mandates, and the provision of high value added to operational Departments, Senior Management and to other Directorates impacted by expected growth in mandate activity, notably via enhanced support with respect to the approval process. This also comprises the proposal and development of appropriate tools, methodologies, policies and procedures, covering the mandate lifecycle, thereby promoting a collaborative and constructive approach and developing synergies across mandates.

The Institutional Mandates Division (IM) is responsible for the implementation of four of the most significant mandates currently being undertaken by the EIB: European Fund for Strategic Investments (EFSI), Connecting Europe Facility (CEF), financial instruments under Horizon 2020 (InnovFin) and the External Lending Mandate (ELM) with the recent addition of a fifth pilot mandate, the CEF Transport Blending Facility (CEF TBF) and is going to be gradually involved in the technical and operational implementation of the mandates under the next MFF.

As (Senior) Mandate Officer, internally referred to as (Senior) Officer, you will reinforce the capabilities of MM/IM to design, implement and manage the delivery of institutional mandates. You will primarily be in charge of the cash management, revenue sharing, reporting and calls and the related negotiations of the Delegation Agreement(s) and other related documents. You will also contribute to the design, implementation and update of processes, systems and IT developments and the cost coverage aspects of IMs.

The job content may evolve, depending on the business needs.

Operating Network

You will report to the Head of Unit responsible for the IM-tasks to which you will be assigned.  You will work in close co-operation with the other members of the Division and Department, in particular with colleagues providing expertise in IM policy, colleagues dealing with IM monitoring and reporting and colleagues providing specific IM expertise. You will regularly cooperate with other Services of the EIB Group working on mandate-related activities. You will also be involved in mandate management related discussions with the European Commission and IMs governing bodies, including at high level.


  • Ensure the accurate and timely performance of the risk-revenue sharing calculations and processes for the IM mandates.
  • Ensure the timely delivery of all reporting requirements under IMs.
  • Implement appropriate processes, procedures, methodologies and working tools for the tasks of the Unit and propose developments and improvements on an ongoing basis, in line with the Bank’s future needs.
  • Participate in ad-hoc projects linked to the tasks undertaken by the Unit, such as cost coverage, FLP monitoring, guarantee calls.
  • Counsel on the implementation requirements for IM implementation and in the development of new products.
  • Contribute to the overall delivery of IM-tasks, including daily requests from internal and external stakeholders.
  • Cooperate cross-functionally the delivery of IM, ensuring consistency across IM.
  • Maintain relationships with other key mandate related Services.


  • University degree, ideally in Finance/Economics or a business related discipline.
  • At least 5 years of relevant professional experience, preferably gained in a financial institution or international organisation.
  • Demonstrated experience in drafting policies as well as clear and concise summary reports to senior and institutional audience.
  • Knowledge of the institutional and regulatory framework relevant to the IM, including the processes and calculations underpinning the risk revenue sharing on risk sharing mandates, would be an asset.
  • Exposure to/good understanding of the interactions between the European Commission and the EIB Group would be an asset.
  • Exposure to the EIB Group activities.
  • Very good knowledge of Microsoft Office applications (Excel, Word, PowerPoint) is required. Advanced knowledge and/or programming skills would be an advantage.
  • Excellent knowledge of English, preferably with a good knowledge of French*. Knowledge of other EU languages would be an advantage.


  • Achievement Drive: Continually keeps an eye on performance, focusing on improving it, showing drive and determination to meet short and long-term goals.
  • Change Orientation: Adapts to differences and changes in the environment; takes a flexible approach to reach outcomes.
  • Collaboration: Works cooperatively as part of a team; works collaboratively with peers across organisational boundaries based on a genuine interest in and an accurate understanding of others and their individual perspectives and concerns.
  • Organisational Commitment: Is willing to commit to an organisation whose mission is to support Europe and is open to diversity, and to align her/his own behaviour with the organisation’s needs and intrinsic values, acting with integrity in ways that promote the organisation’s mission, policies and rules. 

 (*) There may be certain flexibility on this requirement, but limited to particularly suitable candidates who may not yet be proficient in French. If selected, such candidates will be hired on the condition that they build up rapidly knowledge of French and accept that their future career in the EIB may be subject to the attainment of sufficient proficiency in both of the Bank's working languages

We are an equal opportunity employer, who believes that diversity is good for our people and our business.  As such, we promote the inclusion of suitably qualified and experienced staff without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability (*).

Deadline for applications: Thursday, 26th March 2020

(*).  We particularly welcome applications from women and persons with disabilities.